Administrative Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Training & development
• Vision insurance

Strauss Malk & Feder LLP is seeking an experienced Legal Administrative Assistant to join our firm. This is an excellent opportunity for a motivated professional with two or more years of experience to play a pivotal role within a well-established law firm. This position provides administrative and legal support to attorneys across all practice groups, including Litigation, Trusts & Estates, Real Estate, Corporate, and Transactional matters. The ideal candidate will have experience in Litigation and Trusts & Estates, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. We are seeking a proactive, detail-oriented professional who enjoys client interaction and takes initiative to anticipate the needs of attorneys, staff, and clients.

Responsibilities:

• Work with attorneys to prepare and finalize legal documents for client execution
• Maintain and organize case files and client records in accordance with firm standards
• Serve as one of the firm’s Notaries
• Assist with court filings and help manage the firm’s litigation docket
• Familiar with the court filing systems ex. Odyssey, PACER, and other nearby counties
• Transcribe dictations and other materials as needed
• Assist with maintaining and organizing the firm’s physical and electronic file vaults
• Process monthly client billing statements
• Answer incoming calls and greet clients and visitors, ensuring a professional and welcoming experience
• Assist with ordering office supplies and maintaining daily office inventory
• Provide general administrative and operational support to the firm as needed

Qualifications:

• Minimum of 2 years of experience providing legal administrative support in a law firm setting.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional, proactive, and client-service oriented demeanor.

Benefits:

• Competitive hourly compensation based on experience
• Access to health and dental insurance, with premiums subsidized by the firm.
• 401(k) plan with employer match
• Paid time off and holidays
• Paid sick leave

About Strauss Malk & Feder LLP:
Strauss Malk & Feder LLP is a well-established, suburban law firm recognized for its work in complex Trusts and Estate planning, as well as in Litigation, Real Estate, Corporate and Transactional matters. We offer a professional and collaborative environment where every member of the firm plays a meaningful role in delivering for our clients.