Administrative Assistant Catholic Charities

Administrative Assistant

Catholic Charities of South Jersey is seeking an organized creative experienced professional to fill the role of Administrative Assistant to the Executive Director. The person will support the work of the Executive Director and assist the leadership team including the Community Development Coordinator in this social service agency that serves six counties in South Jersey. The candidate needs to have excellent computer skills experience in a similar role ability to work with a variety of staff multi-task learn quickly and prioritize well. This is a diverse agency rooted in Mission and dedicated to serving those in need. The position is located at 1845 Haddon Ave. Camden NJ and the hours are M F 8:30 am to 4 pm.

ESSENTIAL DUTIES AND RESONSIBILITIES:

1. Creatively assist the ED with various projects including networking marketing data analysis report generation and partnership development

2. Efficiently assist the ED with various meetings including scheduling preparation compiling meeting notes and follow up

3. Successfully organize monitor and execute financial donations including sending acknowledgments

4. Contribute/participate in all aspects of the annual dinner fundraiser including meeting preparation distribution of materials (mail-merge) and assist the Development team for event matters.

5. Support program leadership team with various tasks including arranging travel scheduling meetings and interviews new hire onboarding staff training.

6. Assist leadership with various grant related tasks including documents management securing signatures and record keeping.

7. Liaison with other departments throughout the Diocese to help sustain communication and workflow.

8. Help ensure safety and compliance amongst the team by assisting with trainings incident reports management and monitoring a safe work environment.

9. Work closely with the Community Development Coordinator for social media marketing parish relations basic need donations and event planning and management.

10. Execute onsite secretarial and office management tasks including but not limited to:

Answer phones relay messages

Mail management

Manage office and kitchen supplies inventory manage service contracts

Order print material make in-house business cards labels etc.

Create signs flyers notices etc.

11. Other duties as assigned

EDUCATION/EXPERIENCE:

Associate Degree required

3-5 years of experience with business/administrative work

Experience in a social services/non-profit agency preferred

QUALIFICATIONS/SKILLS:

Commitment to the mission

Excellent interpersonal and communication skills

Excellent computer skills including ability to create flyers newsletters reports etc. mail merge data management and synthesis use of Microsoft suite including Excel Outlook Power Point etc.

Strong time management and organizational skills

Ability to problem solve work independently and with others

Ability to work in a fast-paced environment with a diverse work group

Quick learner receives and uses feedback well

Ability to prioritize tasks while being flexible to changing demands

Pay Range: $41500 to $43500

Benefits

Health Dental & Vision Insurance

Defined Contribution Plan

Life insurance

Supplemental Life Insurance

Short & Long-Term Disability

Accident & Critical Illness Insurance

Hospital Indemnity Insurance

Paid Holidays Paid Vacation Sick & Personal Time

Required Experience:

Junior IC