Italian Practice Legal Administrative & Client Support Assistant

Job Description

Job Description

Legal Administrative & Client Support Assistant – International Practice (Italy Group)
Join a high-performing team at the intersection of law, global business, and innovation.

Are you a proactive professional who thrives in dynamic, multicultural environments? Do you take pride in making things run smoothly, keeping people organized, and delivering exceptional client experiences? If so, we invite you to bring your talents to our growing International Team as a Legal Administrative & Client Support Assistant —with a primary focus on supporting our vibrant Italy Practice Group.

In this role—you’ll be at the center of coordination for attorneys, clients, and international partners. From managing complex calendars and creating polished legal documents to navigating time zones and supporting high-stakes engagements, you’ll be a key contributor to a practice that spans continents and industries.

You’ll work closely with the Chair, Co-Chair, and a team of attorneys, helping them stay focused, prepared, and responsive in a fast-paced, client-first environment. This is a role for someone who takes initiative, enjoys variety, and finds satisfaction in being indispensable.

What sets this role apart:

• Global scope: Work with international clients and legal professionals in a cross-border context.
• Innovation mindset: Use cutting-edge technology—including AI-powered legal tools—to streamline workflows and increase impact.
• High visibility: Play a pivotal role in supporting leaders and shaping the client experience.
• Growth potential: Expand your skills and contribute to a practice area with ambitious goals and a strong reputation.

Key responsibilities: Client & Practice Support

• Serve as the first point of contact for clients, guests, and outside parties—via phone, email, and in person—with warmth, discretion, and professionalism.
• Coordinate meetings across time zones , manage conference room logistics, and prepare relevant materials.
• Create, edit, and format legal and business documents (engagement letters, memos, presentations, closing binders).
• Arrange domestic and international travel —from flights and hotels to local transportation and detailed itineraries.
• Handle matter openings, maintain client files (electronic and hard copy), and ensure accuracy and compliance with firm protocols.

Administrative & Billing Support

• Manage attorney time entries, monthly billing, and expense submissions—ensuring accuracy and meeting key deadlines.
• Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
• Support internal projects, marketing efforts, and business development initiatives as needed.
• Proactively manage shifting priorities in a deadline-driven environment.

What we’re looking for:

• 3+ years of experience in a legal, executive assistant, or professional services support role.
• Bachelor’s degree preferred.
• High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal platforms such as iManage.
• Excellent written and verbal communication, organization, and proofreading skills.
• Strong judgment and discretion in managing confidential information.
• Team-oriented with the ability to work independently and prioritize effectively.
• A fl exible, client-service mindset and a polished, professional demeanor.
• Comfort with (and curiosity about) learning new tools—including AI-based legal technologies.
• Fluency in Italian (spoken and written) is required.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays.

Why you'll love working here: This is an opportunity to build a career alongside accomplished professionals , contribute to international legal matters, and grow within a firm that values excellence, agility, and human connection. If you’re resourceful, ambitious, and ready to be part of something global, we’d love to meet you.

Compensation & benefits:
The good faith base annual salary range for this position is a minimum of $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered.

Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO).

More about the Firm:
TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals.

The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.

Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.

TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting.

TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.