Senior Administrative Assistant

Sr. Administrative AssistantWe are searching for the best talent for a Sr. Administrative Assistant. This hybrid position is located in Horsham, PA.Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.RESPONSIBILITIES:Provide day-to-day executive and team support to the Vice President, Commercial and the Vice President, Market Access, including management and prioritization of complex, frequently changing calendars; high-volume meeting requests; domestic and international travel; expense reports; meetings and events; vendors; and logistics across Global Commercial Strategy (GCSO) Immunology and cross-functional partner teamsManage and organize files, records, communications, onboarding materials, organizational charts, SharePoint content, and departmental documents, including confidential and sensitive information related to leadership priorities, commercial strategy, financial administration, and organizational mattersIndependently organize large internal department meetings and leadership forums, onsite or offsite; prepare and edit agendas, reports, presentations, meeting materials, and minutes; and coordinate inputs across stakeholdersPerform diverse administrative and project-focused duties requiring independent judgment, prioritization, and clear written and verbal communication on behalf of the Vice President, Commercial and the Vice President, Market Access, and broader teamsMaintain databases, general and department or division specific applicationsManage and follow up on the financial administration of the department including preparing expense reimbursements, monitoring contract administration and initiate/follow up on purchase orders.Act as a trusted point of contact for leadership, cross-functional departments, external contacts, vendors; ensuring timely follow-through, appropriate information handling, and clear communicationParticipate in administrative, departmental, cross-functional, and campus-wide projects, workgroups, or committees that optimize processes and team operationsStay informed of company policies, procedures, guidelines, administrative systems, and business processes relevant to the department; provide guidance and timely reminders to staff; and pursue tools or professional development that strengthen executive support, team effectiveness, and operating disciplineQUALIFICATIONSHigh School diploma or equivalent is requiredMinimum of 6 years' administrative support experience requiredHighly organized, with strong attention to detail and accuracy and the ability to establish, manage, and revise priorities while handling multiple time-sensitive responsibilities is requiredAbility to take initiative, work independently with minimal supervision, adapt to shifting priorities, and respond resourcefully to unforeseen circumstances and complex problems in a fast-paced environmentAdvanced computer skills including extensive knowledge of Office applications and organization specific software (i.e. Concur Expense System, WorkDay, Outlook, MS Teams and Copilot)Demonstrated ability to maintain confidentiality, apply discretion, and handle sensitive business, personnel, financial, alliance-related, and leadership information professionallyStrong interpersonal, verbal, written, and multitasking communication skills, with the professionalism to communicate on behalf of senior leaders and collaborate effectively with supported teams and the broader administrative communityInfluences or persuades others within area of immediate responsibility to support efficient ways of working, align schedules and deliverables, and adopt practical administrative processesInteracts regularly with internal and external colleagues, including senior leaders, cross-functional partners, alliance-facing contacts, and administrative peers, requiring professionalism, confidentiality, and strong coordination across departmentsAssociate's degree or Bachelor's degree is preferredExperience supporting vice presidents, directors, complex teams, or matrixed commercial organizations preferredJohnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.