Administrative Assistant Role

Administrative Assistant Role

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to senior management within a dynamic, fast-paced environment. This position requires a professional who can manage competing priorities, maintain confidentiality, and ensure seamless day-to-day operations while supporting leadership and cross-functional teams.

The ideal candidate will have strong organizational and communication skills, advanced Microsoft Office proficiency, and the ability to manage multiple administrative responsibilities independently.

Key Responsibilities

• Manage daily office operations by anticipating administrative needs and facilitating effective communication across departments.
• Maintain and improve physical and digital filing systems to ensure document security, accessibility, and efficiency.
• Coordinate complex calendars, meetings, conference calls, and leadership schedules.
• Arrange domestic and occasional international travel, including itineraries, accommodations, and logistics.
• Prepare, edit, proofread, and format presentations, reports, memorandums, and correspondence.
• Process expense reports, invoices, and maintain accurate financial records.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Track action items and proactively follow up on outstanding requests and deliverables.
• Serve as a key liaison between management, internal teams, and external stakeholders.
• Support continuous process improvement efforts by identifying and implementing administrative efficiencies.

Required Qualifications

• High School Diploma or equivalent required.
• Associate's Degree preferred.
• 4 to 6 years of administrative experience supporting senior-level management.
• Proven ability to independently manage multiple priorities in a fast-paced environment.
• Strong organizational, time management, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Advanced Microsoft Office Suite skills, including:
• Outlook
• Word
• Excel
• PowerPoint
• Experience coordinating regional and occasional international travel.
• Demonstrated ability to provide accurate, timely follow-up and support.
• Strong interpersonal skills with the ability to build relationships across all organizational levels.
• Self-motivated with a strong sense of ownership and accountability.
• Comfortable utilizing digital collaboration and productivity tools.

Preferred Qualifications

• Additional certifications in office administration or related disciplines.
• Experience supporting geographically dispersed teams.
• Experience with expense management and invoice processing.
• Proven success identifying opportunities for process improvement and operational efficiency.

Compensation Information

The target pay range for this position is $29.00 $31.00 per hour, depending on experience and location.

Maximum site rates:

• Summit, NJ: Up to $32.14/hour
• Fort Washington, PA: Up to $31.69/hour
• Lititz, PA: Up to $31.69/hour

Why Apply?

• Long-term assignment through December 2027
• Opportunity to support senior leadership within a globally recognized organization
• Hybrid work environment offering flexibility
• Engaging, collaborative, and professional workplace
• Exposure to strategic business operations and executive-level initiatives

Apply today if you are a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leaders and teams to achieve business success.