Executive Secretary

Announcement

Details


Open Date
07/09/2026


Requisition Number
PRN17212N


Job Title
Executive Secretary


Working Title
Executive Secretary


Career Progression Track
C


Track Level

FLSA Code
Nonexempt


Patient Sensitive Job Code?
No


Type
Non Benefited Staff / Student


Temporary?
Yes


Standard Hours per Week
14-19


Full Time or Part Time?
Part Time


Shift
Day


Work Schedule Summary


During the summer, this position can work up to 40 hours each week. During fall/winter semesters, we are looking for employees that can work 3-4 hour shifts each day of the week.

Is this a work study job?
No


VP Area
President


Department
00658 - General Counsel


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
16.00-17.50


Close Date
07/17/2026


Priority Review Date (Note - Posting may close at any time)

Job Summary


The Office of General Counsel is looking to hire a part-time employee to cover the front desk during business hours. Employees will primarily answer phones, greet and direct clients as they come into the office, and other administrative support to the office. Student employees are allowed to work on homework during down times.

Responsibilities


| 1. Provides administrative support to supervisor or department.
2. Prepares correspondence, including composing routine letters and memos.
3. Schedules appointments and maintains supervisors or departments calendar.
4. Makes arrangements for meetings and conferences.
5. Establishes and maintains confidential files.
6. Orders and maintains supplies for department.
7. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications


High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


We are looking for employees that can work 3-4 hour shifts each day of the week.Student employees are allowed to work on homework during down times.

Special Instructions Summary

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.