Administrative Assistant

Job Description

Job Description We are looking for a dependable Administrative Assistant to support daily front-office operations for a healthcare organization in Spartanburg, South Carolina. This onsite contract opportunity with potential for a permanent position is ideal for someone who enjoys helping patients, managing administrative tasks, and keeping information accurate in a busy setting. The role requires strong customer service skills, attention to detail, and confidence using Microsoft Office tools to maintain organized records and complete data entry efficiently.

Responsibilities:
• Welcome patients and visitors, provide courteous assistance, and create a positive experience at the front desk.
• Collect and verify patient demographic and intake information to ensure records are complete and accurate.
• Enter admissions details into internal systems promptly while maintaining a high level of accuracy.
• Prepare, review, and organize administrative documents so files remain current and easy to access.
• Update spreadsheets and other electronic records using Excel and related software applications.
• Answer incoming calls and respond to emails professionally, directing questions and information to the appropriate contacts.
• Coordinate appointments and support scheduling needs to help maintain smooth daily operations.
• Manage multiple administrative priorities in a fast-paced environment while maintaining professionalism and consistency.• Previous experience in an administrative, front desk, or customer-facing support role.
• Strong Microsoft Office skills, with particular ability in Excel for data entry and record updates.
• Excellent interpersonal and customer service skills when assisting patients, visitors, and staff.
• High level of accuracy and attention to detail when handling forms, records, and system entries.
• Ability to stay organized, meet deadlines, and manage several tasks at once.
• Consistent punctuality, reliability, and professionalism in an onsite work environment.
• Comfortable handling phone communication, email correspondence, and appointment-related tasks.