HR Administrative Assistant

Job Description

Job Description

HR Administrative Assistant | Temporary position $23-$26/hr. | On-Site Norristown, PA

Our client is seeking a Human Resources Assistant to join their Human Resources team. This position will provide administrative and operational support across a variety of HR functions, with a strong focus on recruitment, candidate communication, HR systems, employee records, and general office support .

 

The ideal candidate is organized, detail-oriented, comfortable working with technology, and able to handle confidential information with professionalism and discretion.

A day in the life of a HR Administrative Assistant

 

• Assist with the recruitment and hiring process, including scheduling interviews, conducting reference checks, and communicating with candidates.
• Maintain and update employee information in HRIS systems, databases, spreadsheets, and other HR platforms.
• Enter and verify employee information and generate reports as needed.
• Create and update online employee forms, templates, and other HR documents.
• Maintain accurate paper and electronic personnel files, including employment documentation, I-9 forms, clearances, and medical records.
• Serve as a first point of contact for the Human Resources office, greeting and assisting visitors.
• Support the planning and coordination of recruitment events and career fairs.
• Assist with posting job openings on job boards, professional organizations, social media, colleges/universities, and other recruiting outlets.
• Provide administrative support to other members of the Human Resources team.
• Assist with special projects and initiatives as assigned.
• Help identify and implement processes that improve the efficiency of HR operations.
• Maintain a professional, positive, and service-oriented approach when interacting with employees, candidates, and visitors.
• Perform other HR-related duties as needed.

 

Requirements for the HR Administrative Assistant position

•  1–3 years of related professional experience required.
• Previous Human Resources experience strongly preferred, particularly in an educational or nonprofit environment.
• Strong computer and technology skills, including experience with HRIS/HR systems, databases, spreadsheets, Microsoft Office, Google Workspace, or similar platforms.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent communication and customer service skills.
• Ability to handle confidential and sensitive employee information with discretion.
• Ability to work independently, prioritize multiple responsibilities, and use good judgment.
• Comfortable working in a busy environment with frequent interruptions and changing priorities.
• Ability to establish and maintain positive working relationships with employees, administrators, and other staff members.

Additional Requirements

• Candidates will be required to provide applicable background clearances, including:
• Pennsylvania State Police Criminal History Clearance
• Pennsylvania Child Abuse Clearance
• FBI Background Check/Fingerprinting

 

EOE employer