Accounting Clerk

Job Description

Job Description

General Position Summary

This entry level position is responsible for handling company accounting activities, such as account receivables, accounts payable, bank deposits, and other support tasks as needed.

Essential Job Functions

ACCOUNTING

[Daily]

- Maintain/ correct and update system information. (In Cargowise)

- Review storage, demurrage and exam fees for containers at Port online. (Per request from branch.)

- Review invoices that come from Japan to branches.

- Post cash receipts for funds received from customers for daily bank reconciliation.

- Communicate with the branches, HHE subsidiaries, overseas agents or the third party to settle as many invoices as we can in a timely manner and send a reminder for outstanding A/R.

- Daily reconciliation of Cargo Sprint/Pay Cargo transactions.

- Assist with Maintaining financial security and company policy by following internal controls.

- Support for projects related to accounting.

[Monthly]

- Run reports to send out to branches.

- Review the statement updated by the third party and give them some directions to keep a statement current.

- Check the bank account for any incoming wire.

- Assist with preparation of Asset/Liability account details and investigate the discrepancy and outstanding. (Advance account etc.)

- Keep all the necessary documents in the file accordingly.

- Create invoices for ocean liability insurance to some overseas offices.

- Allocate profit/loss share and send any necessary documents to Branch Managers.

- Assist with monitoring long outstanding A/R and A/P.

- Closing tasks. (Cost and Rev. Suspension, ACR and WIP balance, Bank Reconciliation etc.)

[Yearly]

- Year ending tasks. 

- Assist with preparation of documents for audit.

OTHER & MISCELLANEOUS

- Seeks constant improvement, more efficient and less expensive ways and means in work processes.

- Performs special projects and other miscellaneous duties as assigned by management.

- Maintains high ethical standards in the workplace.

- Reports all irregular issues and problems to management for solution.

- Maintains good communication with other managers, staff & outside contacts.

- Complies with all company policies and procedures.

- Responsible for maintaining a clean and safe working area.

Job Dimensions (skills, knowledge & abilities)

Essential Job Dimensions 

Accounting, Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Clerical, Communication: Speaking, Reading and Writing in English, Dependability/Reliability, Confidentiality & Intellectual Properties, Ethics, Flexibility/Adaptability, Initiative/Follow Through, Multi-Tasking, Problem Solving, Team Participation. 

Qualifications

Education & Work Experience

• Associate’s degree (A.A.) in accounting or equivalent; or equivalent combination of education and experience.
• One to two years of previous experience in accounting or related field.

Tools & Equipment

• General office equipment including phones, fax, copier, personal computer, etc.
• Software includes the use of Windows operating system, MS Office, Cargowise.
• Any tools, equipment and software that are required to be used. 

Certificates / Licenses

• Any certificate or training records that are required by each department, position/title, or government agency. 

Supervisory Responsibilities

• No

Work Environment & Physical Demands

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is typically performed in an office environment with moderate noise. 

Business travel is not required for this position. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds.