Production Manager

Job Title: Production Manager
Location: Hybrid (Culver City)
Department: Production
Reports To: Production Director

About the job
• LA based, able to work a hybrid schedule with office hours in Culver City, CA.
• Ability to travel and work nontraditional hours, including evenings and weekends, as required for events.
• Applications must include examples of experiential projects or programs personally produced, with a brief description of the role and responsibilities you owned.


Infinity Marketing Team
A fully integrated and award winning marketing, event, and promotion agency, Infinity Marketing Team (IMT) creates and executes campaigns designed specifically for each of our clients' brand objectives. With unparalleled expertise in event executions, exhibit environments, mobile marketing tours, digital marketing, event furnishings, and brand marketing strategies, IMT offers numerous means for our clients to achieve premium outcomes. We Create. We Implement. We Show Results!


From spectacular filmed and streamed event productions to jaw-dropping international conferences and tradeshow displays to globally recognized mobile marketing tours and influencer crossovers, IMT uses an infinite realm of methods to assist companies in strengthening their brands and enhancing their voices in the marketplace. In over 10,000 event marketing campaigns, IMT maintains our guiding belief - there are no boundaries and there are no limits.

About the Role
We're looking for an experienced Production Manager to join our fast-moving experiential team. This role is ideal for someone who can independently own projects and production workstreams from kickoff through final reconciliation, while working collaboratively across internal teams, client, and external partners.
The ideal candidate is highly accountable, proactive, and comfortable making decisions and moving projects forward with limited day-to-day oversight. They should be equally comfortable managing budgets and schedules, leading vendors and onsite teams, communicating directly with clients and understanding when to independently solve a problem and when to escalate.


Key Responsibilities:
What You'll Do:

• Independently lead assigned experiential projects and production workstreams from kickoff through onsite execution and final closeout
• Own production schedules, budgets, scopes, staffing plans, logistics, vendor deliverables, and critical project milestones
• Build and actively manage production budgets, track actuals and commitments, and proactively flag scope changes, risks, and potential overages
• Serve as a trusted production partner to clients, leading production conversations, communicating clearly, and managing expectations throughout the project lifecycle
• Source, negotiate with, and manage fabricators, venues, technical partners, show services, and other production vendors
• Hold vendors and partners accountable for scope, budget, quality, deadlines, and deliverables
• Partner cross-functionally with Account, Creative, and other internal teams to evaluate feasibility, develop production solutions, and ensure approved creative is executed accurately
• Develop and maintain clear production documentation, including schedules, budgets, scopes, run-of-show documents, vendor briefs, staffing plans, and onsite plans
• Identify production risks and dependencies early, develop solutions, and escalate issues appropriately before they impact budget, schedule, client expectations, or execution
• Lead load-ins, rehearsals, show days, and strikes while directing vendors, freelancers, and onsite production teams
• Manage multiple concurrent projects while maintaining strong organization, communication, and attention to detail
• Own project closeout, including final invoices, budget reconciliation, vendor documentation, and post-event learnings

Key Attributes

• Ownership-minded: Takes responsibility for outcomes, follows through on commitments, and proactively moves work forward
• Solutions-oriented: Approaches challenges calmly and brings thoughtful solutions rather than simply identifying problems
• Strong judgment: Comfortable making decisions independently while understanding when leadership or client alignment is required
• Proactive and anticipatory: Looks several steps ahead to identify risks, dependencies, and needs before they become issues
• Accountable and detail-focused: Maintains a high standard for accuracy, organization, follow-through, and quality
• Clear communicator: Operates with a "no surprises" communication style and raises risks, changes, and concerns early
• Client-focused: Builds trust and communicates confidently and professionally with clients and partners
• Collaborative: Works effectively across disciplines and understands that strong production requires partnership across the entire team
• Calm under pressure: Maintains sound judgment, professionalism, and a solutions-oriented mindset in fast-moving onsite environments

Success Metrics / KPIs

• Projects and assigned workstreams delivered on time, on budget, and to the approved scope and quality standards
• Accurate management of budgets, commitments, change orders, and final reconciliation
• Risks, scope changes, and potential budget impacts identified and communicated proactively
• Strong client confidence and clear, consistent production communication
• Strength, reliability, and accountability of vendor relationships
• Accuracy and completeness of production documentation
• Quality and smoothness of onsite execution
• Ability to independently manage projects with appropriate escalation and limited day-to-day oversight
• Positive cross-functional collaboration and partner feedback

Qualifications

• 3-6+ years of production experience within experiential marketing, live events, brand activations, or a related field
• Demonstrated experience independently managing experiential projects or significant production workstreams from planning through execution and closeout
• Experience owning and managing production budgets, schedules, vendors, logistics, and onsite execution
• Strong understanding of fabrication, technical production, logistics, permitting, venue operations, and onsite workflows
• Demonstrated ability to work directly with clients and confidently lead production-related conversations
• Strong financial understanding with experience tracking budgets, identifying scope changes, and managing costs throughout the project lifecycle
• Excellent communicator who thrives in a collaborative, hands-on environment
• Strong problem-solving skills and the ability to make sound decisions in fast-paced and high-pressure situations
• Proactive, solutions-oriented, and comfortable balancing multiple projects and priorities
• Ability to travel and work nontraditional hours when required for events
• Experiential agency experience strongly preferred

What We Offer

• Competitive salary and benefits
• Paid holidays, PTO, and recovery days
• Opportunities for career growth and creative collaboration
• A culture that values inclusivity, hustle, fun, and innovation