2026-2027 Receptionist/Administrative Assistant

Administrative Assistant/Receptionist, District Office

At Licking Heights Local Schools, our commitment to student success drives everything we do. We believe in providing equitable, personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework, addressing milestones from kindergarten readiness to college and career competencies, ensures that every student thrives academically, socially, and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities, fostering well-rounded and socially responsible citizens.

To be successful at Licking Heights Local Schools, staff members must embody a range of skills, including: Passion for education and student well-being Effective mentoring and guidance for students Strong communication and collaboration skills Continuous learning and professional development Forward-thinking planning and strategic decision-making Openness to two-way communication and community engagement We are dedicated to supporting our staff through comprehensive induction, providing ongoing professional development aligned with our district's vision, and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school, career, and life.

JOB GOAL: To assure the smooth operation of the District Office so the maximum positive impact on the education of children can be realized.

QUALIFICATIONS: High school diploma or general education degree (GED) One to two years related experience preferred Successful completion of a test of basic secretarial skills Ability to operate general office equipment, including, but not limited to, phones, faxes, copiers, and computer equipment Extreme confidentiality due to the sensitive nature of the position (e.g., personnel issues and finances, family personal and financial matters) Dependable Detail oriented Demonstrated strong organizational and problem solving skills Demonstrated effective time management skills Demonstrated ability to work effectively with others Self-motivated with the ability to work with little direction Required to lift, carry, push and pull various supplies and/or equipment up to a maximum of 50 pounds Demonstrated proficiency in written and oral communication skills, as well as active listening skills Such alternatives to the above qualifications as the Superintendent and/or Board Of Education may find appropriate

PERFORMANCE RESPONSIBILITIES: Receive and route all incoming calls, meet and assist staff/visitors, both in a professional and friendly manner. Support the District Registrar with new enrollments, for all school buildings in an effective and efficient manner including the verification of all paperwork. Assist with the collection of sensitive materials relating to employment. Maintain confidentiality of correspondence, communications, conversations, and student/staff information. Professionally handle District Office correspondence and communication. This includes the ability to effectively use the Microsoft Office Suite and Google Docs to write letters, build spreadsheets, design a PowerPoint, and complete other forms of written communication. Demonstrate knowledge of or the ability to learn computer programs to support the district. Interact with district families in a professional manner by using best practices in customer service and support. Remain solutions-oriented when answering calls and attending to visitors. File, collate, and copy materials for District Office purposes and record keeping. Assist staff in proper operation when necessary. Support student and staff interns and cross-trained staff as they support the enrollment process. Manage daily and seasonal workloads in an efficient manner, in compliance with established policies or procedures, with limited assistance from the supervisor/superintendent's office. Assist administration in emergency situations as needed and maintain essential confidentiality. Attend all meetings and in-services that affect the District Office secretary as approved by the superintendent or supervisor. Maintain the district FOB system in collaboration with the IT department. Assist the HR Department and other departments with technical work such as fingerprinting, contract management, calendar management, and other duties as assigned. Perform other such duties as may be directed by the superintendent or supervisor.

WORK ENVIRONMENT CHARACTERISTIC CONDITIONS:

The work environment characteristics, described here, are not listed in order of importance, and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

Frequent work that may extend beyond the normal workday Occasional exposure to blood, bodily fluids and tissue Occasional operation of a vehicle under inclement weather conditions Occasional interaction among unruly children/adults Many situations that require repetitive hand motion, e.g., computer keyboard, typing and writing Consistent requirements to sit, stand, walk, hear, see, read and speak, reach, stretch with hands and arms, crouch, kneel and climb and stoop Frequent interruption of duties by students, visitors, staff, and telephones

EVALUATION: Performance of these responsibilities will be evaluated by the Superintendent or Director of Human Resources.

Licking Heights Local School District