Executive Assistant

About Tailwind

Tailwind Hospitality is a growing hospitality company specializing in food & beverage retail vending and

related services in airports across the United States. We operate in a fast-paced entrepreneurial environment

where our leadership team works closely together to support our operations employees airport partners and

continued growth.

We are looking for an experienced highly organized Executive Assistant to support our executive leadership

team. This is an important highly visible role within Tailwind and an opportunity for someone who enjoys

bringing structure organization and follow-through to a busy executive environment.

The Role

The Executive Assistant will provide administrative organizational and coordination support across Tailwinds

executive leadership team. Rather than supporting a single executive this individual will help coordinate the

broader leadership team manage competing priorities and ensure important meetings travel

communications and follow-up items are handled effectively.

In addition to core executive support the full-time Executive Assistant will take broader ownership of

leadership-team coordination meeting cadence office and event logistics follow-up tracking and special

projects that help the executive team operate efficiently.

The successful candidate will be proactive resourceful comfortable working independently and able to

anticipate needs rather than simply react to requests. This person will regularly work with confidential and

sensitive information and must demonstrate excellent judgment and discretion.

Key Responsibilities

• Manage and coordinate calendars meetings appointments and scheduling for members of the executive
• leadership team.
• Coordinate executive travel including flights hotels ground transportation itineraries and changes that
• arise during travel.
• Organize executive leadership meetings board meetings company meetings and other important internal
• and external meetings.
• Prepare meeting agendas materials presentations and other documents and help ensure appropriate
• follow-up on action items.
• Serve as a central point of coordination between members of the executive team and other departments
• across the company.
• Assist executives in prioritizing meetings requests deadlines and commitments.
• Coordinate communications with employees business partners airport representatives vendors board
• members and other external parties.
• Prepare and edit correspondence presentations reports and other executive-level materials.
• Assist with expense reports invoices travel expenses and other administrative processes.
• Maintain organized electronic files and executive-level records.
• Coordinate visitors interviews leadership events team meetings and occasional company functions.
• Track key follow-up items and help ensure commitments and deadlines do not fall through the cracks.
• Own and maintain recurring executive-team meeting schedules action-item tracking and follow-up
• processes.
• Provide broader support for company events leadership offsites board-related logistics and other cross-
• functional initiatives.
• Support special projects and research requested by members of the executive team.
• Identify opportunities to improve administrative processes and make the executive team more organized
• and efficient.
• Handle confidential business and personnel matters with a high degree of professionalism and discretion.
• Perform other executive and administrative support responsibilities as needed.

What Were Looking For

• 5 years of experience as an Executive Assistant Senior Administrative Assistant Office Manager or similar role supporting senior executives.
• Experience supporting multiple executives simultaneously is strongly preferred.
• Exceptional organizational and time-management skills with the ability to manage numerous priorities at
• once.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• High level of discretion professionalism and sound judgment.
• Comfort interacting with senior executives board members customers business partners and employees at all levels of an organization.
• Ability to anticipate needs solve problems independently and follow through without significant oversight.
• Strong attention to detail while still understanding the broader priorities of the business.
• Comfort operating in a fast-moving entrepreneurial environment where priorities can change quickly.
• Advanced proficiency with Microsoft Outlook Word PowerPoint Excel and Teams.
• Experience with modern productivity and AI tools is a plus.
• Hospitality restaurant travel aviation or multi-unit operating company experience is helpful but not required.

The Person Who Will Thrive in This Role

You are someone who naturally creates order from complexity. You like knowing where everyone needs to

be what needs to happen next and what might otherwise get missed.

You are comfortable reminding senior executives about commitments resolving scheduling conflicts making

judgment calls and taking ownership of details without needing to be asked repeatedly. You are equally

comfortable coordinating a board meeting changing a flight at the last minute preparing materials for an

executive meeting or tracking down an outstanding follow-up item.

Most importantly you understand that great executive support is not simply administrative - it is about helping

the leadership team use its time more effectively and keeping the organization moving.

Schedule

This is a full-time position supporting a dynamic executive leadership team. The successful candidate should

be comfortable with a schedule that generally follows normal business hours while maintaining reasonable

flexibility for occasional early meetings travel changes board meetings executive events or other time-

sensitive needs.

Why Tailwind

Tailwind offers the opportunity to work directly with the senior leadership team of a growing company in a

dynamic industry. The role will have visibility across the organization and the ability to make a meaningful

impact by helping our leadership team operate more efficiently and effectively.

Required Experience:

IC