Parish Administrative Assistant

Parish Administrative AssistantReports to: Business ManagerClassification: Part time, Non-exempt, 20-24 hours per weekSupervises: NoneThe Parish Administrative Assistant is a talented multitasker, acting as the office's organizational anchor and primary correspondence manager. They help maintain schedules, databases, and essential records for the parish, as well as supporting operations through inventory maintenance and event support. This individual is also an essential point of welcome to the Good Shepherd community, as they are often the first person visitors will encounter. The Parish Administrative Assistant actively seeks to support other departments within the parish office team, and is able to be a first point of service for parishioners, discerning appropriately when to route matters to others for further assistance.Essential Duties:Office administrative support - 50% of time spentReception and parishioner support - 30% of time spentMaster calendar, facility use, and event coordination - 20% of time spentSpecific Duties:Responsibilities include, but are not limited to:Office administrative supportManage parishioner contact information in the parish database and volunteer scheduling softwareMaintain appropriate required paperwork for volunteersAssist with maintaining accurate sacramental and parish recordsAssist with production of annual reports for the Archdiocese of Denver and other reports as required internallyCoordinate mailings to parishioners, including welcome packets, offertory envelopes, and annual tax documentsAssist with managing office, church, and liturgical supplies ordersDocument and update standard office procedures, as necessaryOther duties as assigned (special projects, etc.)Reception and parishioner supportReceptionist tasks, including greeting visitors and answering phonesReview and address voicemails left outside normal business hoursProcess all email sent to the parish information address, solving questions directly as possible, and routing to appropriate support staff as neededReceive parish and school deliveries and distribute mail appropriatelyMaster calendar, facility use, and event coordinationManage facility use inquiry process, including gathering forms and reviewing calendar availabilitySupport facility use agreement paperwork processUpdate master calendars to reflect parish schedule of regular and special events, mass intentions, and priest schedulesCoordinate with school staff to manage school calendar for events and facility useParticipate in weekly internal calendar meetings with staffCoordinate logistics for appreciation events for staff and volunteersAssist with recruitment and scheduling of necessary volunteers (e.g., weekly offertory counters, liturgical ministers, Eucharistic ministers to sick and homebound)Provide event support for other departments, as neededRequirementsCompetencies:High attention to detail and ability to follow tasks through to completionHigh level of critical thinking and analytical skills to identify appropriate solutionsDiscretion and confidentiality in handling sensitive information and privileged communicationsProfessionalism and welcoming demeanorWillingness and enthusiasm to solve problemsConfidence to speak or write clearly and persuasively in positive or negative situationsIntermediate level of IT literacy, with a willingness to learn new technologiesAbility to follow processes to maintain organized operationsStrong teamwork skillsQualifications:RequiredBe a fully initiated Catholic in the communion of the Catholic Church with a strong desire to serve others2 years' experience as an Administrative Assistant, Office Manager, or equivalentExcellent communication skills, both verbal and writtenOutstanding customer relationship skillsPreferred2 years of college/Associate's DegreePrior experience working with Catholic schools/churchesThis position description does not list all of the duties of the job. You will be evaluated in part based upon your performance of the tasks listed in this position description. Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.Benefits: This is a part-time position and is ineligible for benefits. Sick time accrued per Colorado Healthy Families and Workplaces Act requirements.Salary range: $20-25/hourHow to apply: Please complete online application. Applications will be accepted until the role is filled.