Accounts Payable Supervisor

Accounts Payable Supervisor

A growing organization is looking for an experienced Accounts Payable Supervisor to join its Finance team. This position offers the opportunity to lead day-to-day AP activities, support a team of accounting professionals, and work closely with Finance leadership to strengthen processes and maintain accurate financial operations.

The Accounts Payable Supervisor will oversee the daily workflow of an AP team supporting multiple areas of the business. This role will provide hands-on leadership, assist with escalated issues, monitor transaction accuracy, and help ensure invoices, payments, reconciliations, and related activities are completed efficiently and on schedule.

The successful candidate will be a strong communicator and organized accounting professional who enjoys coaching others, resolving problems, and identifying ways to improve AP processes.

Key Responsibilities:

• Oversee daily AP activities, including invoice review, exception management, and payment processing.
• Provide guidance and support to AP team members to ensure work is completed accurately and on time.
• Review invoices for proper coding, documentation, approvals, and compliance with established procedures.
• Help coordinate payment runs and monitor outstanding items.
• Investigate vendor discrepancies, invoice issues, and payment-related questions.
• Review vendor accounts and assist with statement reconciliations.
• Support training, onboarding, coaching, and development of AP employees.
• Monitor team productivity and accuracy while identifying opportunities for improvement.
• Assist with month-end close activities, reconciliations, and research of General Ledger discrepancies.
• Partner with Accounting and other departments to resolve financial variances and outstanding issues.
• Help maintain AP controls, procedures, and supporting documentation.
• Provide documentation and assistance during internal and external audits.
• Assist with 1099 preparation and related vendor reporting activities.
• Serve as a resource for vendors and internal business partners regarding AP questions.
• Identify opportunities to streamline workflows, automate manual tasks, and improve processing efficiency.
• Assist with accounting system enhancements and other departmental projects.

Qualifications:

• 3+ years of Accounts Payable experience required.
• Expense reporting experience required.
• Previous experience leading, mentoring, or supervising AP professionals is required.
• Strong knowledge of AP procedures and fundamental accounting concepts.
• Experience with invoice processing, payment activities, vendor accounts, and reconciliations.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational skills and exceptional attention to detail.
• Ability to analyze issues, research discrepancies, and determine appropriate solutions.
• Excellent written and verbal communication skills.
• Ability to work effectively with vendors, internal teams, and Finance leadership.
• Comfortable managing multiple deadlines and shifting priorities.
• Inventory and freight AP experience is not required but would be considered a plus.
• Experience with ERP systems, audit support, 1099 reporting, or AP automation is advantageous.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.