Budget Technician

Summary

This position is located in the VA Medical Center in San Francisco, CA.

This position is located in the Nutrition and Food Services Department as the Budget Technician to the Administrative Officer.

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Duties

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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties and responsibilities will include:

• Developing and monitoring resources and making recommendations to the service regarding needs, distribution, or redistribution of these resources;

• Administering a budget for several fund control points;

• Serving as the budget and financial advisor for the Chief or designee;

• Developing, formulating, and providing all essential data for the annual budget forecast based on studies of past expenditures, knowledge of Nutrition and Food Service requirements, program plans, and workload forecasts;

• Tracking all expenditures and comparing with budgeted, projected and on-hand inventories;

• Maintaining budget control records and assures funds are used in accordance with the operating budget;

• Reviewing fund requests from staff for adequacy, completeness, and conformance with procedural and technical requirements;

• Ensuring funds are used according to operating plan and regulations;

• Advising on the status and availability of funds;

• Processing all vouchers with the appropriate office and carrying out any needed follow-up, including travel vouchers for all service staff and vouchers for payment;

• Establishing and maintaining a procurement system for expendable supplies and equipment to address the needs of the Service in meeting overall and individual objectives;

• Reviewing and submitting the appropriate forms for the funding of purchase orders;

• Assisting with the review and submission of other office requests for supplies, equipment, services and other needs as directed by the Chief or designee;

• Applying administrative rules, regulations, and procedures associated with recording, reporting, processing, and keeping track of budgetary transactions such as credit, receipt, transfer, allotment, withdrawal, obligation or outlay of funds;

• Maintaining various reports and using designated ledgers to account for cost accounting operations;

• Compiling, consolidating, checking and arranging funding data in requests to cover projected annual operating expenses;

• Preparing required documentation to resolve discrepancies with cost reports, budget analysis or other service-related needs;

• Preparing correspondence and performing other general clerical duties;

• Performing related duties as required.

Work Schedule: Monday - Friday, 8:00 am - 4:30 pm.

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience that has equipped them with the particular knowledge, skills, and abilities to successfully perform the duties of this position. To be creditable, experience must have been equivalent the GS-05 grade level in the Federal service. Specialized experience includes: administering and maintaining budgets; utilizing budgets and purchasing requests; entering and tracking information; performing clerical duties in support of finance or accounting operations; and preparing correspondence. This experience must be detailed in your resume to receive credit.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Additional information

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.