Accounts Payable Specialist

Description


Title: Account s Payable Specialist
Department: EPC Finance
Location: Houston, TX
Supervisor: Director of Corporate Finance
FLSA Status: Non-Exempt
Position Status: Permanent, Full-time

Work Sta tus : Hybrid


ACCOUNTS PAYABLE SPECIALIST


Hanwha Qcells USA Corp ( Qcells USA), headquartered in Houston , TX , specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.


Qcells USA's complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.


As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim , Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.


SUMMARY

The Accounts Payable Specialist is responsible for accounts payable operations, invoice processing, vendor administration, and payment execution within the EPC Corporate Finance team. This role works closely with EPC project teams, Procurement, Accounting, Treasury, and external vendors to ensure accurate and timely processing of SG&A expenses and project-related invoices. The position is also responsible for Procore invoice administration, vendor onboarding and maintenance, check issuing, and weekly payment processing support activities . This position reports to the Director of Corporate Finance , or anothe r manageme nt personnel that the CEO of the Company ma y designa te . This position is hybrid, based out of our Houston, TX office, requiring up to 4 days per week in the office.

Standard w orking hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time . This position is expected to trav el up t o 10 % .


Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time .


ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
Accounts Payable Operations

• Process full-cycle accounts payable transactions, including three-way matching of invoices, purchase orders (POs), and receiving documentation

• Verify invoices for accuracy, completeness, and appropriate approvals prior to payment processing

• Prepare and issue weekly check runs, ACH, and wire payments in accordance with payment terms and cash management guidelines

• Monitor AP aging and follow up on outstanding items to maintain accurate payable balances

Project & Vendor Invoice Processing

• Review, code, and process project-related invoices and payment requests through Procore, ensuring alignment with project budgets and contract terms

• Coordinate with Project Controls and EPC project teams to resolve invoice discrepancies and change order billing questions

• Manage vendor onboarding, vendor registration, and vendor master data maintenance in SAP, including banking information updates and tax documentation (e.g., W-9)

• Process Development (DEV) project invoices in Procore, including invoice entry for non-vendor requests and inclusion of DEV invoices in the weekly payment cycle

• Record DEV-side accounts payable for self-owned EPC projects for monthly progress billing, coordinating with the Accounting team as needed

Vendor & Internal Coordination

• Serve as a primary point of contact for vendor inquiries related to invoice status, payment timing, and account statements

• Partner with Procurement, Accounting, and Treasury to resolve payment discrepancies and ensure compliance with internal controls

• Communicate proactively with internal departments to ensure timely approval routing and payment of invoices

Expense & Records Management

• Review and process employee expense reports for policy compliance, accuracy, and appropriate documentation

• Maintain organized, audit-ready accounts payable records, including invoice files, payment support, and vendor documentation

• Support month-end AP close activities, including accrual support and reconciliation of the AP subledger to the general ledger

• Serve as backup administrator for the Bank of America (BOA) corporate credit card program, supporting card issuance/cancellation and updates to cardholder, approver, and project assignments

• Support booking of accounts payable invoices for capitalized assets and prepaid items, including WBS budget verification, as directed by the Accounting team

Reporting & Continuous Improvement

• Assist with AP-related reporting, including aging reports, payment run summaries, and vendor spend analysis

• Identify opportunities to streamline AP processes and improve efficiency of invoice-to-pay workflows

General

• Support internal and external audit requests related to accounts payable

• Perform other accounting and finance-related duties and special projects as assigned by Management

• Regular attendance , in accordance with company's attendance policy and supervisory assignment , is an essential job duty requirement for this position

• Perform other duties and special projects , as assigned by Management


REQUIRED QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 3 years of professional experience in Accounts Payable, Accounting, or Finance
• Working knowledge of full-cycle AP processes, including invoice matching, coding, and payment processing
• Proficiency with ERP systems (SAP preferred) and Microsoft Excel
• Strong attention to detail and accuracy in a high-volume transaction environment
• Excellent verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment

PREFERRED QUALIFICATIONS

• Experience with Procore or other construction/project management software
• Experience processing invoices in a construction, EPC, or project-based environment
• Previous experience working in a multinational or global organization
• Experience supporting internal or external audits

EXAMPLES OF PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
• Travel: up to 10 % as ne eded

EXAMPLES OF WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department

Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.


We are committed to the full inclusion of all qualified individuals . As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment . Please contact us to request accommodations at [email protected] .