Accounts Payable Specialist

Accounts Payable SpecialistReports To: Chief Financial OfficerOrganization: Tejano CenterDivision: RYSS Texas Public SchoolsLocation: District OfficeFLSA Status: Non-ExemptEmployment Status: Full-TimeWork Calendar Status: 12 Months (238 Days)Salary: MIN: $39,984/annually MID: $52,800/annually MAX: $60,000/annuallyPosition SummaryThe Accounts Payable Specialist is responsible for processing vendor payments, maintaining accurate financial records, and supporting the organization's financial operations. This role ensures timely and accurate invoice handling, supports audit readiness, and contributes to the overall efficiency of the Business Office. The position aligns with Tejano Center's mission to serve the community with integrity and excellence.Education And ExperienceMinimum QualificationsAssociate's degree in accounting or a related field preferred.Two or more years of accounts payable experience.Familiarity with ERP systems, including Ascender, and proficiency with Microsoft Excel and Word.Experience in customer service or administrative support is a plus.Major Responsibilities And DutiesCore Accounts Payable DutiesVerify and process invoices for payment.Reconcile vendor statements and resolve discrepancies.Maintain accurate records of transactions and assist with audit requests.Ensure compliance with internal purchasing policies and budget requirements.Prepare and maintain accurate records of payments, approvals, and check processing.Operational and Administrative SupportCode invoices and print purchase orders as needed.Check payment status of invoices and coordinate with finance staff for reissuance or verification.Review invoice totals, mileage reimbursements, and check requests for accuracy and compliance.Enter invoice details into the Ascender ERP system and prepare supporting documents for approval.Alphabetize, organize, file, and label invoices and financial documentation for review and recordkeeping.Prepare envelopes and mail checks, ensuring required documentation and signatures are complete.Maintain organized binders and records for check copies and supporting documentation.Read, respond to, print, and forward business-related emails as appropriate.Maintain office printer supplies, including loading paper, replacing toner, and addressing routine paper jams.Visit the post office as needed for stamps and assist with shipping and receiving packages.Log incoming packages and notify recipients for pickup.Assist employees, guests, and students at the administrative office.Provide front desk coverage as needed, including visitor check-in and student release coordination.Audit and Compliance SupportMake copies of incoming checks, maintain appropriate logs, and store documentation securely.Handle staff deposits, prepare deposit slips, and maintain recap documentation.Support audit requests and maintain compliance with financial reporting standards and internal controls.Skills, Knowledge, And AbilitiesStrong knowledge of accounts payable processes and general financial recordkeeping practices.Ability to review invoices, reimbursements, check requests, and other financial documentation for accuracy and completeness.Working knowledge of ERP systems such as Ascender and Microsoft Office applications, including Excel and Word.Strong attention to detail and organizational skills.Ability to communicate effectively and provide a high level of customer service to employees, vendors, visitors, and other stakeholders.Ability to maintain confidentiality and appropriately handle sensitive financial information.Ability to work independently, prioritize multiple responsibilities, and meet established deadlines.Ability to maintain accurate and auditable records.Strong written, verbal, interpersonal, and problem-solving skills.Team-oriented and self-motivated.Working Conditions And Physical RequirementsMental DemandsMaintain emotional control under stress.Work with frequent interruptions while maintaining accuracy and attention to detail.Manage multiple priorities and deadlines.Frequent prolonged sitting, computer use, and repetitive hand motions.Steady phone, email, and in-person interactions.Environmental FactorsModerate standing, walking, reaching, bending, and routine office movement.Occasional lifting and carrying of office supplies, files, packages, or records.Occasional travel to the post office or other locations as required for assigned duties.Occasional extended or irregular hours during peak processing or audit periods.Equal Opportunity Statement Tejano Center for Community Concerns is an Equal Opportunity Employer. The organization does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or any other protected status in accordance with applicable law.This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Reviewed by _______________________ ___Date________ ______________