Accounts Payable Specialist

Accounts Payable SpecialistWe're looking for a motivated Accounts Payable Specialist to join our Finance team and help keep our vendor accounts and payments running smoothly. You'll assist with processing invoices, preparing payments, and supporting reconciliations while providing reports and analysis to the Finance and Supply Chain teams. This role is perfect for someone organized, proactive, and ready to thrive in a fast-paced environment with multiple priorities. You'll gain hands-on experience in A/P processes, accruals, and audits while contributing to the success of the team. If you enjoy problem-solving and working collaboratively, this is a great opportunity to grow your accounting skills.The Accounts Payable Specialist coordinates, tracks, and assists with all aspects of accounts payable and cash outflow processes in accordance with company policies. Supports payments for inventory purchases, operating expenses, and travel reimbursements, and partners with Supply Chain to help establish payment terms and pre-payments as needed. Assists with monthly closing, reconciliations, reporting, and audit support, while providing backup to other Finance Team members. Responds to inquiries regarding expense and payment status and performs other duties as needed to support the finance department and business operations.Essential FunctionsAssists with coordinating the payment of cash outflows, including inventory purchases, operating expenses, and travel reimbursementsSupports Supply Chain by helping establish payment terms and pre-payments for inventory purchasesHelps track timing of cash outflows based on forecasted cash balancesProvides backup support for other members of the Finance TeamMatches invoices to purchase ordersPrepares payments as required and processes recurring check runs for payables as well as wire transfers and ACH transactionsAssists with travel and expense reporting, including employee reimbursements and company credit card statementsHelps maintain and update 1099 forms and vendor documentationFiles accounting documents in appropriate locationsResponds to internal and external inquiries regarding expense and payment statusSupports monthly closing procedures and prepares accounts payable accrualsAssists with reconciling A/P sub ledgers, prepaid expense, and clearing accountsSupports audit requirements and other Finance Team tasks as neededDemonstrates professionalism, teamwork, attendance, and punctuality, and works extra hours as requiredPerforms other duties as assigned to support the finance departmentEducation and ExperienceAA degree with an accounting concentration, or a minimum of 2–3 years of related experience, or an equivalent combination of education and experienceExperience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and ExcelProven ability to partner effectively with other departments in support of A/P processes and business needsProven ability to operate in a fast-paced environment, handle multiple interruptions, and prioritize workflowAbility to work onsite in support of the Finance team and business needsProficient in Microsoft Office products, with an emphasis on ExcelQualificationsStrong attention to detail and accuracyEffective communication and interpersonal skillsAbility to manage multiple priorities and meet deadlinesAnalytical and problem-solving skillsProficiency in Microsoft Office, particularly ExcelPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and listen. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration. Office and travel have moderate noise levels. Machine/Product demonstrations and customer visits can have loud noise levels.Equal Employment OpportunityWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.