Administrative Assistant

Job Description

Company Description William H. Davis, CPA is a professional accounting firm serving individuals and businesses with tax preparation, bookkeeping, and advisory services. The firm is committed to accuracy, integrity, and responsive client service in a collaborative office environment. Team members work closely with clients to help them understand their financial position and meet regulatory requirements. The firm values reliability, attention to detail, and clear communication in all aspects of its work.\n
Role Description The Administrative Assistant is a full-time, on-site role based in Glen Burnie, MD. This role supports daily office operations by answering phones, greeting visitors, managing incoming and outgoing mail, and maintaining organized paper and digital files. The Administrative Assistant schedules appointments, updates calendars, prepares basic correspondence and forms, and assists with data entry related to client records. The role includes coordinating supplies, supporting the CPA with executive-level administrative tasks, and ensuring the front office provides a professional, welcoming environment. The Administrative Assistant works closely with the firm’s team to support efficient workflow and timely client service.\n
Qualifications
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• Strong Administrative Assistance and Clerical Skills to handle filing, data entry, scheduling, and general office support
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• Professional Phone Etiquette and Communication skills for interacting with clients, vendors, and internal team members
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• Experience in Executive Administrative Assistance to support calendar management, meeting coordination, and confidential document handling
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• Proficiency with office software (e.g., Microsoft Office or similar tools) and comfort learning accounting-related systems
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• Excellent attention to detail, organization, and time management in a busy office environment
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• Ability to maintain confidentiality and handle sensitive client information appropriately
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• Previous experience in an accounting, tax, or professional services office is beneficial
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• High school diploma or equivalent required; additional administrative or business coursework is a plus
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