Program/Project Coordinator - 3690948

Job Description

Job Description

Computer Technologies Consultants, Inc. (CTC, Inc.) is seeking a Program/Project Coordinator to support the Defense Health Agency (DHA) in Frederick, MD. 

With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.

Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments. Our clients’ employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide.

Why Should You Be Interested ?

• Direct hire position
• Competitive compensation and comprehensive benefits
• Mid-size company with room for growth

Position Title : Program/Project Coordinator

Position Location : This position on-site in Frederick, MD.

Daily Responsibilities:  

• Provides coordinator support to the assigned Office/Division/PMO as part of a support team across the organization, including participating in meetings, disseminating information and guidance, and assisting with administrative processes.
• Prepares documents IAW regulation and policy; review and staff documents and correspondence in compliance with current guidelines and procedures; and maintain document records.
• Prepares and distributes meeting agendas, read-ahead documents, and minutes; properly files and archives final documentation in ETMS-2, LINCS, EDMS, OneNote, SharePoint, and other designated systems.
• Tracks and documents action items, taskers, suspenses, activities, and product portfolios; collects required data by designated suspense dates; and maintains suspense files in accordance with established policies and procedures.
• Performs Program Administrator duties for software and system applications, including ETMS-2, LINCS, and EDMS, ensuring document control and providing system access to qualified users.
• Edits and maintains technical, budget, programmatic, and administrative documentation and references in paper and electronic formats.
• Updates and disseminates the organization chart and roster; supports personnel in-processing; coordinates required training arrangements; and maintains emergency contact information.
• Reviews ATAAPS entries to ensure reminders are sent, codes are correct, entries are concurred, and government certification is completed; performs the Division/PMO-level ATAAPS Timekeeper role when necessary.
• Reviews and assists with updates to regulations, policy memoranda, and management and administrative records; coordinate and train personnel in support of regulatory requirements; and assists with presentations, reports, and surveys.
• Supports administrative programs, including mail management, reports and forms control, publications, records management, training, physical security, safety, conference room management, and space management.
• Coordinates package submissions, foreign visitor request documentation, supply and equipment purchases, durable property accountability, and the ordering, tracking, receipt, and distribution of supplies and equipment.
• Liaises with other Offices/Divisions/PMOs to ensure coordination and commonality of effort and serves as the accountability representative during fire drills or building evacuations.

Required Years of Experience (min) :

• Minimum five (5) years of relevant experience

Required Degree :

• Bachelor’s degree in a relevant area preferred

Required Experience :

• Ability to successfully communicate with personnel at various echelons while managing, prioritizing, and multitasking numerous requirements that directly impact the Program.
• Ability to coordinate support activities and provide guidance to personnel as the Functional Team Lead.
• Advanced proficiency with the Microsoft Office 365 suite of applications and applicable systems,
• including ETMS-2, LINCS, EDMS, OneNote, SharePoint, and ATAAPS.
• Ability to prepare, staff, maintain, and archive documentation IAW applicable regulations, policies, guidelines, SOPs, and procedures, and coordinate personnel in support of regulatory requirements.
• Ability to recognize and properly handle sensitive, acquisition-sensitive, For Official Use Only/Controlled Unclassified Information (FOUO/CUI), and Proprietary Information.

Required Clearance :

• U.S. citizenship required
• Background investigation

Pay Information

TBD

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.