Part-Time Purchasing Coordinator

Job Description

Job Description

Part-Time Purchasing Coordinator

Cogent Technology Resource | Tucker, Georgia Area
Part-Time | Hybrid | Monday–Friday, 9:30 AM–2:00 PM
Local candidates only: Must live within one hour of Tucker, GA

About Cogent

Cogent Technology Resource supports healthcare environments by helping bridge the gaps between Information Technology, Facilities, Clinical Operations, and project stakeholders. Our work requires accuracy, urgency, professionalism, and strong attention to detail because the products we purchase and manage directly affect customer projects, installation schedules, service work, and hospital operations.

We are looking for a part-time Purchasing Coordinator who is organized, detail-oriented, process-driven, and comfortable working inside established systems. This person must be able to follow procedures carefully, communicate early when issues arise, and help protect Cogent’s standards, timelines, margins, and customer commitments.

Position Summary

The Purchasing Coordinator is responsible for supporting Cogent’s purchasing function, including vendor purchase orders, product availability checks, pricing verification, vendor confirmations, CRM catalog accuracy, backorder/EOL communication, product substitutions, and purchasing documentation.

This is a part-time hybrid role, approximately 4 to 5 hours per day, Monday through Friday, from 9:30 AM to 2:00 PM. The person in this role must be available during those core business hours and must live within approximately one hour of Tucker, Georgia.  On site presence is a requirement.

This role is ideal for someone who enjoys detailed administrative work, vendor coordination, product research, and process discipline. The right candidate will not “wing it,” create shortcuts, or work outside the system. They will understand that purchasing accuracy protects customers, coworkers, schedules, inventory, and company finances.

Key Responsibilities

Purchasing and Vendor Orders

• Prepare vendor purchase orders according to Cogent procedures.
• Verify product pricing, availability, shipping costs, discounts, and bid pricing before orders are placed.
• Submit purchase orders only after proper approval has been received.
• Confirm that vendors received and accepted orders.
• Monitor vendor confirmations, shipping status, tracking, and product arrival.
• Follow up quickly when orders are delayed, incomplete, backordered, or unclear.
• Document purchasing activity clearly in Simpro.

Product Availability, Backorders, and Replacements

• Identify backordered, discontinued, or end-of-life products quickly.
• Notify the appropriate Cogent team members when product issues may affect a customer timeline.
• Research replacement products when needed.
• Work with internal leadership and Sales to confirm approved substitutions before ordering.
• Attach or provide product specifications when replacement products require review.
• Help ensure the correct product is reflected in Cogent’s system before the order is placed.

CRM (Simpro) Catalog Support

• Help maintain Cogent’s Simpro product catalog with accurate product names, descriptions, costs, markup, vendor information, search terms, and product documentation.
• Follow Cogent naming and description standards so products are clear to both internal staff and customers.
• Help identify duplicate, outdated, incomplete, or end-of-life catalog items.
• Ensure product descriptions are appropriate to the product being sold; small parts should not be over-described, and high-value or technical items must include enough detail to avoid confusion.
• Support the Sales and Operations teams by keeping product information reliable and current.

Vendor and Pricing Support

• Communicate professionally with vendors, distributors, and manufacturers.
• Compare vendor options for cost, availability, shipping, lead time, and order reliability.
• Seek best available pricing, healthcare discounts, free shipping, bid pricing, and other savings when appropriate.
• Protect Cogent’s margins by paying close attention to product cost, quote accuracy, and vendor terms.
• Maintain confidentiality and follow Cogent rules when sharing customer or project information with vendors.

Internal Communication and Accountability

• Communicate early when something is wrong, delayed, missing, confusing, or outside the normal process.
• Use Simpro as the primary system of record.
• Keep notes clear enough that Sales, Finance, Operations, Warehouse, and The Hub can understand the status without chasing updates.
• Escalate issues when approvals, vendor responses, backorders, or product questions may affect a customer deadline.
• Work respectfully with Sales, Finance, Operations, Warehouse, and leadership to keep purchasing work inside Cogent’s established procedures.

What Success Looks Like

A successful Purchasing Coordinator will:

• Keep purchase orders moving within required timelines.
• Confirm that vendors have received and accepted orders.
• Catch backorders, EOL products, pricing problems, and product mismatches early.
• Keep Simpro notes and catalog information accurate.
• Help prevent unnecessary emergency purchases, expedited shipping, missed go-lives, and customer confusion.
• Follow the SOP even when work is urgent.
• Ask questions before making assumptions.
• Communicate issues early instead of hiding bad news.
• Protect Cogent’s customers, coworkers, inventory, finances, and reputation.

Required Qualifications

• Strong attention to detail.
• Experience in purchasing, procurement, order processing, vendor coordination, inventory support, accounting support, sales support, operations support, or similar administrative work.
• Comfortable working in business software systems and maintaining accurate records.
• Ability to follow written procedures carefully.
• Strong written communication skills.
• Ability to compare pricing, product details, shipping options, and vendor information.
• Comfortable asking questions and escalating issues when something does not look right.
• Reliable availability Monday through Friday, 9:30 AM–2:00 PM.
• Must live within approximately one hour of Tucker, Georgia.

Preferred Qualifications

• Experience with Simpro or similar field service / job management software.
• Experience purchasing products for installation, service, construction, technology, healthcare, facilities, or IT environments.
• Experience working with vendor portals, distributor websites, product quotes, purchase orders, invoices, tracking, and shipping confirmations.
• Experience maintaining product catalogs, item databases, inventory records, or pricing lists.
• Familiarity with healthcare, hospital, IT, AV, mounting hardware, carts, displays, scanners, cabling, or installation materials is helpful but not required.
• Experience working with accounting, operations, warehouse, or sales teams.

Work Style We Are Looking For

This role requires someone who is highly process-driven. Cogent has established workflows for purchasing, approvals, catalog updates, documentation, vendor communication, and customer protection. The right person will respect those workflows and understand why they matter.

We are looking for someone who:

• Follows procedures even when the request feels urgent.
• Does not skip approval steps.
• Does not assume a vendor received an order without confirmation.
• Does not create new processes without approval.
• Documents work clearly.
• Communicates problems early.
• Understands that small details can create large problems.
• Takes ownership without operating outside their authority.
• Is comfortable being held accountable to standards.
• Can work independently while still staying inside the proper process.

Schedule and Location

• Part-time: approximately 4 to 5 hours per day.
• Monday through Friday.
• Core hours: 9:30 AM to 2:00 PM.
• Hybrid work arrangement.
• Must live within approximately one hour of Tucker, Georgia.
• Some in-office time will be required for training, meetings, product/vendor coordination, and team alignment.

Why This Role Matters

Purchasing at Cogent is not just placing orders. This function protects customer timelines, project readiness, product accuracy, company margins, inventory levels, and team communication. The person in this role helps make sure the right product is ordered, at the right price, through the right process, with the right documentation, and with the right people informed.

Cogent needs someone who takes pride in doing detailed work correctly and who understands that good purchasing prevents problems before they reach the customer.

Cogent Technology Resource specializes in providing comprehensive technology solutions to healthcare facilities. We work closely with hospital IT, Biomed, Engineering, and AV departments to consult, sell, install, and support a variety of technologies. Our goal is to make our customers look good by delivering confidence and empowering healthcare professionals to perform their duties at the highest level.

Company Description

Cogent Technology Resource specializes in providing comprehensive technology solutions to healthcare facilities. We work closely with hospital IT, Biomed, Engineering, and AV departments to consult, sell, install, and support a variety of technologies. Our goal is to make our customers look good by delivering confidence and empowering healthcare professionals to perform their duties at the highest level.