HR Coordinator

Summary of Primary Functions :
The HR Coordinator is responsible for performing administrative tasks and services to support the effective and efficient operations of the organization's human resource department. This role will be responsible for record-keeping, file maintenance, and HRIS data entry. This position monitors all employee requests that come to the HR department and responds to or directs questions to the appropriate individual to maintain positive employee relations. The HR Coordinator will be responsible for providing excellent customer service to all internal and external customers.

Essential Functions and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Prepares new-employee files via electronic Onboarding in the HRIS
• Completes Form I-9, verifies I-9 documentation and maintains I-9 files.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists with the processing of job changes and terminations.
• Assists with annual EEO-1 reporting and other government mandated reports.
• Assists with the performance review process.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists or prepares correspondence as requested.
• Processes mail.
• Prepares purchase orders for the human resource department.
• May assist with the preparation of human resource reports such as attendance, new hire, and turnover reports.
• Proofreads and types documents and correspondence produced by the department.
• Performs other duties & projects as assigned

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Customer Service experience, 2 years of experience required
• Administrative experience, 2 years of experience required
• ADP experience, 1 year preferred
• Valid driver's license and the ability to be insured by the company's auto-insurance policies required

Education, Skill, and/or Experience Requirements :

• Associate's degree in a related field or 2+ years of experience in administrative support experience required
• Ability to communicate effectively, both internally and externally, verbally and in writing.
• Ability to understand and carry out instructions provided in written, oral, or diagram form.
• Ability to adapt to changes in a fast-paced environment
• Ability to work independently, take initiative, and achieve goals with minimal supervision
• Proven ability to maintain confidential information
• Excellent interpersonal and customer service skills with the ability to manage relationships, both internally and externally, while holding teammates and customers accountable.
• Proficient with MS Office, with an emphasis in Word, Excel, and Outlook
• Strong problem-solving skills; has the ability to identify, analyze, and resolve issues effectively
• Advanced organization skills and superior attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Working understanding of human resource principles, practices, systems, and procedures.
• Bilingual (Spanish), preferred

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee rolonged periods of sitting at a desk and working on a computer, frequent standing, walking, climbing, and crouching and regularly lift and/or move up to 25 pounds unassisted. Overnight travel required 5% of the time.

Specific vision abilities required by this job include close vision, and color vision.

We're an Equal Employment Opportunity and Affirmative Action Employer:

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual's qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Notice to Applicants: We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.