HR & Plant Admin. Assistant (Contractor) Job

HR & Plant Admin. Assistant (Contractor) Job

Location: Houston, TX, United States Employment Type: Temporary/Fixed-Term Category: Administration The HR and Plant Administrative Assistant plays a primary role in the efficient functioning of office activities, coordinating logistics, engaging with the community, and supporting essential HR processes such as onboarding, attendance tracking, and compliance. Essential Duties & Responsibilities: Office Administration: Plans/coordinates plant wide events such as annual celebrations, lunches, quarterly birthdays, meeting rooms, awards & recognitions and other special events. Promotes plant wide unity through organizing functions/activities/give-a-ways for plant personnel. Coordinates visitor and customer meetings and events by organizing meals, meeting rooms, etc. Manages office space assignments and maintains office equipment and supplies. This includes the purchase & set-up of computer & office requirements as well as assisting iTeam with new computers. Serves as Purchasing Card Site Administrator, ensuring the timely completion and approval of all expense reports and compliance with the P-card policies. Manages all office/administrative and community engagement (i.e. Chamber of Commerce, TCC, EHCMA, etc) requisitioning and invoice processing. Serves as Houston SharePoint focal point/administrator. This includes the active involvement of the document review process within the document management system. Maintains the Houston plant documentation and records retention system according to the Arkema Corporate policy. This includes a tracking system in offsite storage and destruction of old/obsolete records. Assists with Plant communications and maintains Plant bulletin boards Collects and reports monthly data for the Houston KPI Scorecard, Storyboard and Thio Manufacturing Report. Tracks spending in all areas of responsibility and ensures budget compliance. Provides support to plant leadership team in daily routine activities as needed. Human Resources: Maintains vacation schedule for all salaried employees. Maintains the following reports: workforce hours, headcount, HRMS, sickness/accident attendance, absences, and leaves. Maintains plant organizational charts and job descriptions available on SharePoint Serves as payroll backup. Act as liaison for hourly and salaried payroll issues. Acts as liaison for Education Assistance Program. Serves as point of contact for daily employee relations, particularly in absence of HR Business Partner. Participates in HR audit related activities as requested. Processes human resources and administration monthly invoices in SAP (write requisitions, gain approvals and receive). Supports recruitment process through My Career - position management, job req update, scheduling interviews, site visit etc. Maintains/administers people information in SAP. Supports onboarding efforts by coordinating pre-employment screening, creating onboarding schedule, Day 1 orientation, etc. Supports exit process when requested or when Sr. HRBP is unavailable. Working with the HRBP, manages leave of absence and FMLA cases; providing employee notification and assisting with the return to work process. Maintains employee records. Community: Manages/develops relationships with the local community (Chamber of Commerce, Rotary Club, school districts, etc.) and industry associations (ECHMA, TCC, North Channel LEPC, etc.). Provides continued community support through routine activities, with emphasis on the local school districts. Organizes and manages the annual Science Teacher Program. Works with Arkema corporate Public Relations to report out on community and plant wide activities. Required Education/Qualifications/Work experience Associate's or Bachelor's degree in business administration, Human Resources, or related field. Five or more years of strong experience as executive assistant or administrator, prior chemical plant knowledge helpful. Proficient computer skills, including Microsoft Office, SAP and time keeping software (Kronos). Proven track record with handling confidential/sensitive information. Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. Requires flexibility, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside customers. Strong time management and organizational skills required. Ability to work independently with minimal direction.