Executive Administrator

Executive Administrator Valentra, LLC Houston, Texas, United States Executive/Management About this position Valentra is a focused chemical manufacturing company built on a strong operational legacy. We operate a network of formaldehyde and derivative production facilities across the U.S. Gulf Coast, supplying essential materials to blue‑chip customers who depend on safe, reliable, and high‑quality products and solutions. While our name is new, what has not changed is how we operate. Valentra leads with care and is deeply committed to our plants, our people, and the communities where we live and work. We take pride in close, collaborative partnerships with our customers and suppliers, delivering the reliability and responsiveness their operations require. We operate with uncompromising integrity and a strong drive for excellence, continuously improving how we work and how we serve our customers. When you join Valentra, you become part of a hands‑on organization where accountability is clear, safety comes first, and every role makes a meaningful impact. Role Summary Reporting to the Chief Executive Officer, this role provides support to the C‑suite and includes responsibility for payroll operations, with functional alignment to Human Resources for payroll compliance and employee‑related processes. Specifically, the Executive Administrator provides high‑level administrative support to the CEO and executive leadership team while administering accurate, timely payroll for a multi‑site workforce (less than 100 employees). This position is responsible for executive calendaring, meeting coordination, travel, communications, and confidential administrative support across Commercial, Operations, Finance and Human Resources. In addition, the role serves as the primary point of contact for payroll processing, payroll documentation, and coordination with internal stakeholders and external vendors to ensure compliant, accurate pay practices. This role requires exceptional discretion, strong organizational skills, and the ability to prioritize effectively in a fast‑paced manufacturing environment. Job Responsibilities Executive & Administrative Support Manage complex calendars for the CEO and coordinate schedules for C‑suite leaders; proactively resolve conflicts and anticipate needs. Coordinate executive meetings, including agendas, pre‑reads, action items, minutes, and follow‑up tracking. Plan and manage international and domestic travel arrangements (air, hotel, transportation), itineraries, and expense documentation. Prepare high‑quality executive presentations and materials (e.g., Town Halls, board/corporate updates, leadership communications) using PowerPoint, Excel, and Word. Support coordination of leadership offsites, site visits, customer/partner meetings, and internal events (Town Hall meetings, Board of Director meetings, etc.). Maintain organized electronic filing systems for executive team and ensure records are accessible, consistent, and confidential. Exercise judgment and discretion with sensitive information (personnel items, compensation, business strategy, contracts, operational matters). Provide general administrative support across the executive team, including Commercial, Operations, Finance, and Human Resources, as needed. Payroll Administration Serve as the company payroll administrator to ensure accurate, compliant processing for hourly and salaried employees (e.g., time collection, approvals, pay calculations, and payroll submission). Partner with HR and Finance to maintain payroll data integrity: employee updates, pay rate changes, deductions, benefit elections, garnishments, bonuses/incentives, and special payments. Independently coordinate timekeeping processes (as applicable), including review of exceptions, approvals, and audit readiness. Validate payroll registers prior to submission; reconcile payroll summaries and reports for Finance/Accounting. Monitor and ensure the accuracy of all payroll deductions, including 401(k) and benefit contributions, by reviewing third‑party data and proactively identifying, investigating, and resolving any discrepancies or missing items. Respond to payroll inquiries from employees with professionalism and confidentiality. Manage payroll documentation and retention in accordance with internal policy and applicable requirements. Support audits, reporting needs, and ad‑hoc payroll analysis. Serve as the primary administrator for the company’s HRIS/payroll platform (e.g., Rippling), including system data management, troubleshooting, report generation, and coordination with vendor support. Coordinate with third‑party payroll vendor(s) on system issues, taxes, filings, W‑2 support, and year‑end processing. Cross‑Functional Support Support ESG and sustainability reporting efforts including data collection, documentation, and coordination with internal and external stakeholders. Support ERP transactions and administrative inputs, including customer order processing and pricing updates, ensuring accuracy, alignment with Commercial, and Operations teams. Maintain and update company internet and intranet content by posting updates, coordinating with internal stakeholders or external vendors, and supporting design and layout enhancements to ensure accuracy, usability, and alignment with company messaging. Support HR‑related administrative processes, including job postings, interview scheduling, onboarding/offboarding coordination, and employee documentation tracking in partnership with HR. Minimum Qualifications 5+ years of executive administrative support experience (supporting senior leadership; CEO/C‑suite preferred) 3+ years of end‑to‑end payroll processing experience to include tax filings/reporting (hands‑on; hourly + salaried) Proficiency in Microsoft Office Experience working with ESG preferred Experience with HRIS/payroll systems (preferably Rippling or similar) Experience working in or supporting ERP systems (orders, pricing, or transactions) Strong attention to detail and accuracy (payroll + reporting) Education Bachelor’s degree in Business Administration, Human Resources, Accounting, or related field preferred Valentra is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable law. #J-18808-Ljbffr