Executive Assistant to the CEO

Job Description

Job Description

Salary: $70k - $90k

Reliance Rail International is a global rail infrastructure and services company dedicated to advancing safe, efficient, and sustainable rail transportation. We partner with rail operators, industrial clients, and government organizations to deliver high-quality solutions across rolling stock maintenance, rail engineering, logistics infrastructure, and specialized equipment services. Our team combines deep industry expertise with modern technology and operational excellence to support the full lifecycle of rail assetsfrom design and procurement to maintenance and modernization. At Reliance Rail International, we are committed to building reliable rail systems that strengthen supply chains, enhance mobility, and drive long-term economic growth.

Executive Assistant to the CEO

Location: Houston, TX - Hybrid
Job Type: Full-Time

Position Overview

We are seeking a highly organized, proactive Executive Assistant to provide comprehensive support to the CEO and Executive Team while managing day-to-day office operations. This is a dynamic role requiring the ability to anticipate needs, think critically, and solve problems while maintaining the highest level of professionalism and confidentiality.

The ideal candidate will be a motivated self-starter with strong administrative, organizational, and communication skills who can work independently in a fast-paced environment. This position requires some flexibility in work schedule to accommodate international time differences.

Key Responsibilities

Executive Support

• Manage the CEOs calendar, scheduling, and priorities to ensure efficient use of time and alignment with company objectives
• Anticipate scheduling conflicts and proactively resolve issues
• Prepare reports, presentations, and correspondence for executive meetings and external stakeholders
• Coordinate travel arrangements and prepare expense reports
• Collect and prepare briefing materials for meetings and presentations

Communication & Coordination

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO
• Exercise discretion and judgment when handling confidential information
• Coordinate communication with leadership, clients, vendors, and partners

Sales & Project Support

• Coordinate with potential buyers and sellers of railway equipment
• Maintain and track sales orders and related documentation
• Support marketing and sales initiatives when needed

Relationship Management

• Build and maintain strong relationships with clients, vendors, and internal teams

Qualifications

Education

• High School Diploma or equivalent required; Bachelor's degree preferred

Experience

• Minimum 5 years of executive administrative support experience, preferably supporting C-level executives in a start-up or fast-paced, high-growth company
• Experience in construction, engineering, infrastructure, or project-based environments preferred

Skills & Competencies

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to create professional presentations, reports, and documentation
• Strong written and verbal communication skills
• Exceptional organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of discretion when handling confidential information
• Strong problem-solving and analytical skills
• Must be willing to travel 10-20%