Development Coordinator

Development Coordinator JOB OVERVIEW The Development Coordinator advances the organization’s fundraising, donor relations, and community engagement efforts by supporting the planning and execution of special events, managing development operations, and maintaining accurate donor and volunteer data. This role coordinates event logistics, supports donor stewardship activities, and ensures timely, accurate reporting that informs organizational decision-making. Working closely with development staff, volunteers, community partners, and internal departments, the Development Coordinator strengthens donor and volunteer relationships, supports fundraising growth, and ensures operational excellence. Strong organizational skills, attention to detail, and clear communication are essential for success in this role. ESSENTIAL FUNCTIONS Special Events Ensure all staff are informed of upcoming events; assist with staff volunteer coordination and internal communications. Collaborate with the Donor Engagement & Events Manager and event committee members to plan and execute fundraising events. Attend all development meetings and events; assist with setup and prepare meeting minutes. Coordinate staff volunteer needs for each event, including scheduling, communication, and pre and post-event briefings. Assist with printing, mailing and distributing event communications and materials. Support management in developing event-specific fundraising goals and contribute to those goals. Manage event logistics, timelines, vendor coordination and on-site execution. Submit check requests and supporting documentation to Accounts Payables. Provide support and backup to the development team as needed. Coordinate event setup and teardown with Facilities Manager and Chief Financial Operations Officer. Development Operations & Donor Relations Prepare and present reports to development committees as assigned. Support development staff with administrative, operational and project-based tasks. Coordinate with business partners, vendors and community organizations to support events and development initiatives. Foster positive relationships with donors, volunteers, and agency partners. Collaborate with the Communications Coordinator on brand awareness, event promotion, and donor engagement. Work with the Volunteer Coordinator to maintain regular communication with volunteers and donors. Ensure compliance with ethical fundraising practices, donor confidentiality standards, and IRS charitable contribution guidelines. Maintain and regularly update the development policies and procedures manual, including gift processing, acknowledgements, donor data, reporting, and record retention. Training and Development Demonstrate understanding and commitment to Adopt-A-Family’s mission. Participate actively in all agency staff meetings, team meetings and collaborative projects to support organizational goals and build professional skills. Understand and follow clearly defined roles, responsibilities, and performance expectations to contribute effectively to departmental success. Take initiative in learning new tasks and responsibilities that support team operations and build confidence in independent work. Seek out opportunities for coaching, mentorship, and constructive feedback to support personal growth and career development. Participate in professional development opportunities such as webinars, certifications, or cross-training within the organization. All other duties as assigned. Requirements Education & Certification Bachelor’s degree in hospitality management, Marketing, Public Relations, Communications, Business Administration, Psychology, or closely related field preferred. Experience Experience in fundraising, donor relations, and event coordination. Experience planning and coordinating large-scale events and fundraising initiatives. Technical Proficiency Intermediate to advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and SharePoint). Ability to handle multiple assignments, prioritize and meet deadlines. Ability to adapt to changing organizational needs and priorities. Preferred experience in Canva and Adobe. Communications Strong interpersonal, verbal, and written communication skills. Excels at proofreading and editing. Ability to communicate effectively with committees, high-level donors, volunteers and professional partners. Ability to establish and maintain effective working relationships. Ability to use a high degree of tact, diplomacy, and discretion when handling sensitive or confidential information. Professional Initiative Strong time management, organizational, and analytical skills. Ability to maintain accuracy and strong attention to detail. Ability to manage multiple assignments, prioritize tasks, and meet deadlines. Ability to adapt to changing priorities and organizational needs. Working Conditions Work is performed in standard office environment. Ability to work evenings and weekends for events. Hybrid work schedule eligibility may be considered following a 90-day probationary period and subject to supervisor approval. Position involves prolonged periods of computer use and sedentary work sitting at a computer. Physical Requirements Prolonged periods of sitting. Able to bend and lift over your head. Able to lift a minimum of 25 pounds. COMPENSATION $25.48 - 27.40/hour depending on experience OUR BENEFITS PACKAGE Health, Dental, and Vision Insurance Generous Paid Time Off , including vacation, sick leave, and paid holidays Retirement Plan Options with employer match (if applicable) Employee Assistance Program (EAP) for confidential counseling and support Professional Development Opportunities to help you grow in your career Flexible Work Schedules for eligible positions Mileage or Travel Reimbursement for approved work-related travel Additional wellness, recognition, or mission‑specific perks depending on role Adopt-A-Family of the Palm Beaches is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. #J-18808-Ljbffr