Account Clerk

Account Clerk

Job Summary

We are seeking an experienced Account Clerk to perform a variety of complex clerical, accounting, purchasing, and financial administrative functions.

The ideal candidate will have strong experience maintaining financial records, processing payments and transactions, handling monetary assets, supporting purchasing and inventory activities, preparing financial reports, and ensuring the accuracy and compliance of accounting records.

This position requires strong attention to detail, sound judgment, confidentiality, and the ability to work independently while following established financial and administrative procedures.Key Responsibilities

• Maintain official financial and accounting records and verify their accuracy.

• Process and account for monies, payments, securities, and other financial assets.

• Prepare, process, and audit payment vouchers, claims, checks, and related financial documents.

• Process transactions, expenditures, encumbrances, and payments using appropriate forms and records.

• Support accounts payable and payment processing activities.

• Review requisitions for accuracy, quantity, pricing, and compliance with purchasing requirements.

• Assist with purchasing and inventory control activities.

• Support preparation and monitoring of budgets.

• Prepare monthly, quarterly, and annual financial reports.

• Perform financial calculations, reconciliations, and account analysis.

• Assist with settlement and resolution of account discrepancies.

• Maintain accurate documentation for financial transactions and purchases.

• Support contract and purchasing administration activities.

• Assist with leases, auctions, sales, bids, and related administrative processes.

• Operate standard office equipment and coordinate equipment orders, maintenance, and repairs.

• Maintain confidentiality of financial and organizational information.

• Provide administrative and financial support to management and other departments.

• Perform other accounting and clerical duties as assigned.

Required Qualifications

• 5+ years of relevant experience in accounting, bookkeeping, financial clerical work, or related administrative functions.

• Working knowledge of:

  • Bookkeeping

  • Accounting procedures

  • Auditing

  • Contracts and contracting procedures

  • Purchasing procedures

  • Office administration

• Experience handling financial transactions, payments, monetary assets, or other valuables.

• Experience preparing and maintaining financial records and reports.

• Strong mathematical and analytical abilities.

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy.

• Ability to analyze problems and make appropriate decisions using established procedures.

• Ability to work effectively under pressure.

• Strong professionalism, diplomacy, and interpersonal skills.

• Ability to maintain confidentiality.

• Ability to work independently with minimal supervision.

Preferred Skills

• Accounts Payable

• Accounts Receivable

• Bookkeeping

• Financial Recordkeeping

• Payment Processing

• Voucher Processing

• Financial Reconciliation

• Auditing

• Budget Administration

• Financial Reporting

• Purchasing

• Procurement

• Inventory Control

• Contract Administration

• Expense Processing

• Data Entry

• Microsoft Office

• Excel

• Office Administration

Work Environment

The position requires the ability to work with a broad range of internal and external stakeholders, including employees, vendors, contractors, administrators, and members of the public.

The successful candidate should be comfortable handling confidential information and financial transactions where accuracy and adherence to established procedures are critical.