Administrative Assistant

Position Summary

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support daily accounting and administrative operations. This role will assist with accounts payable processing, payroll time entry, accounts receivable invoice creation, and a variety of general office responsibilities to support the overall efficiency of the business.

The ideal candidate is organized, accurate, professional, and capable of handling confidential information while working in a fast-paced environment.

Key Responsibilities

• Enter and process Accounts Payable (AP) invoices accurately and timely.
• Create and distribute Accounts Receivable (AR) invoices.
• Perform employee time entry and assist with payroll preparation activities.
• Maintain organized financial and administrative records.
• Assist with filing, scanning, and document management.
• Support reconciliation of invoices and purchase orders as needed.
• Respond to internal and external administrative inquiries professionally.
• Assist with general office operations and clerical tasks.
• Support scheduling, correspondence, and data entry activities.
• Maintain office supplies and coordinate ordering when needed.
• Perform other miscellaneous duties and special projects as assigned by the Business Manager.

Qualifications

• High school diploma or equivalent required.
• Associate degree or administrative/accounting coursework preferred.
• Previous administrative, bookkeeping, or office support experience preferred.
• Basic understanding of AP/AR processes and payroll support functions.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Experience with accounting or ERP software is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain confidentiality.
• Strong written and verbal communication skills.

Preferred Skills

• Invoice processing.
• Data entry accuracy.
• Time management and organization.
• Basic accounting knowledge.
• Customer service and communication.
• Recordkeeping and document management.

Work Schedule

Part-time hours based on business needs; roughly 20 hours per week. Flexible scheduling may be available.

Compensation & Benefits

• Competitive hourly wage based on experience
• Flexible work environment
• Opportunity for growth and expanded responsibilities
• Supportive team-oriented culture