Admin Support Assistant III

Salary: $30,360.47 - $36,815.64 Annually
Location : 45 - MADISON COUNTY, MS
Job Type: Full-Time
Job Number: 9024-0331-20260911Mn
Department: 0331 - DRS-OFFICE OF VOC REHABILITATION
Opening Date: 09/14/2026
Closing Date: 9/24/2026 11:59 PM Central
Agency Minimum Salary: $30,360.47
Agency Maximum Salary: $36,815.64
About the Agency: The Mississippi Department of Rehabilitation Services (MDRS) is a state agency dedicated to helping Mississippians with disabilities to live and work independently. MDRS serves through four major programs: Vocational Rehabilitation (VR), Vocational Rehabilitation for the Blind (VRB), Office of Special Disability Programs (OSDP), and Disability Determination Services (DDS). Services also include support through Assistive Technology, the Office of Business Development and much more. It is the mission of MDRS to provide appropriate and comprehensive services in a timely and effective manner. Programs and services assist individuals with disabilities to gain employment, retain employment, and to live independently. MDRS is always looking for qualified and passionate employees to help fulfill its mission. To inquire about this position, please email View email address on click.appcast.io.
About the Position: This is a time-limited position. The Administrative Support Assistant III serves as the primary administrative support for the Project SEARCH Program Manager and assists with the daily operation of Project SEARCH programs across the state. This position is responsible for coordinating administrative processes, maintaining accurate records, monitoring deadlines, and ensuring that required documentation moves efficiently among agency staff, Project SEARCH sites, providers, and community partners. The employee will exercise independent judgment in organizing work and completing established administrative processes.- Primary responsibilities include:• Process all Job Skills Trainer payroll, invoices, time sheets, and supporting documentation.• Verify service dates, approved hours, payment rates, authorizations, signatures, and other required information before submitting documentation for approval.• Maintain a tracking system for Job Skills Trainer payroll submissions, corrections, approvals, and payment status.• Communicate with Job Skills Trainers, providers, counselors, and program staff to resolve incomplete or inaccurate payment documentation.• Receive, record, and monitor Project SEARCH referrals from initial submission through final disposition.• Review referral packets for completeness and follow up with counselors, Project SEARCH staff, and other appropriate personnel regarding missing information.• Maintain current referral information for each Project SEARCH site and provide routine status reports to the Project SEARCH Program Manager.• Identify delayed or incomplete referrals and elevate concerns requiring programmatic review.• Coordinate the Project SEARCH Memorandum of Understanding process through the agency's Contracts and Procurement Officer.• Gather required partner information, program responsibilities, scopes of work, contact information, and supporting documents needed to initiate or update an MOU.• Route MOU documentation to the Contracts and Procurement Officer for review and processing.• Track proposed MOUs through review, revision, signature, execution, renewal, and closure.• Follow up with agency personnel, school districts, host businesses, and other partners regarding outstanding documents, requested revisions, and signatures.• Maintain an organized record of active, pending, expiring, and completed MOUs.• Ensure that MOU changes and concerns are referred to the Contracts and Procurement Officer and Project SEARCH Program Manager. This position does not independently negotiate, approve, or execute agreements.• Prepare correspondence, reports, spreadsheets, presentations, meeting materials, and other program documents.• Schedule meetings, prepare agendas, record minutes, and monitor follow-up assignments.• Assist with Project SEARCH meetings, trainings, technical assistance activities, and special events.• Coordinate administrative communications among Project SEARCH sites, vocational rehabilitation staff, school partners, host businesses, providers, participants, families, and other authorized stakeholders.• Maintain electronic and paper records related to referrals, participants, Job Skills Trainers, Project SEARCH sites, MOUs, expenditures, and program activities.• Compile information for monthly, quarterly, annual, and special reports.• Assist with travel arrangements, procurement requests, supply orders, and other administrative processes.• Protect confidential participant, personnel, fiscal, and contractual information.• Recommend improvements to administrative procedures, tracking systems, and workflow processes.• Perform other related administrative duties as assigned.
What you'll need to be Successful: The successful candidate must demonstrate strong organizational, communication, time-management, and recordkeeping skills; accuracy and attention to detail; sound judgment; and the ability to manage multiple priorities independently. The candidate must also maintain confidentiality, follow established policies and procedures, adapt to changing needs, collaborate effectively with diverse stakeholders, provide responsive customer service, and support the mission of Project SEARCH.
Preferred Qualifications: Typically requires High School Diploma or equivalent and 2-4 years of experience. Hiring agency preferred experience includes supporting a program manager, senior administrator, or statewide program. Proficiency in Microsoft Office and experience in vocational rehabilitation, education, workforce development, and disability services.


Characteristics of Work


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Health/Prescription Insurance Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.
Wellness Benefits

Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance

All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances

Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts

Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.

Paid Personal Leave and Sick Leave Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.
Military Leave

In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays

Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.
Retirement Programs

The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at
Deferred Compensation

State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.
State Credit Union

All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call View phone number on click.appcast.io.
Tuition Reimbursement
Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields.
Career Development and Training

The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities

Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.
Career Ladders

Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.
01


What is the highest level of education (or semester hours of college) you have completed?

• 8th grade
• GED or High School Equivalency Diploma / High School Diploma
• 30 semester hours
• Associate's Degree / 60 semester hours
• 90 semester hours
• Bachelor's Degree
• Master's Degree
• Specialist Degree
• Doctorate Degree
• 9th grade
• 10th grade
• 11th grade

02


How many years of experience do you have?

• No Experience
• Less than one year of experience
• One year of experience
• Two years of experience
• Three years of experience
• Four years of experience
• Five years of experience
• Six years of experience
• More than six years of experience

Required Question