Sr. Administrative Assistant

Job Description

Job Description

Description:

Start your career with one of the nation’s fastest-growing auction houses, that focuses on treasured collectibles from Sports, Entertainment to Luxury Handbags and Fine Art.

Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For almost 50 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.

SUMMARY: Heritage Auctions is seeking an experienced professional to join its World Coins division, responsible for managing client relationships, organizing and selling coin inventory, and representing the company at coin shows. The ideal candidate has at least five years of experience in world coin sales, strong knowledge of numismatics, and excellent communication and organizational skills.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite Gym with access to a personal trainer

COMPENSATION: Commensurate based on experience.

Essential Duties and Responsibilities

· Provide administrative support to the executive office.

· Assist with administrative projects and workflow coordination across the executive team.

· Support recurring administrative processes, including expense reporting, wire transfer requests, invoice processing, and other administrative tasks.

· Handle personal and business-related errands for executive leadership as needed.

· Maintain organized records and handle confidential information with discretion.

· Support the intake, processing, and movement of consigned property and artwork.

· Assist with special projects and other duties, as assigned.

· Manage office supplies, kitchen inventory, and breakroom stocking.

· Coordinate incoming and outgoing mail, shipping, package distribution, and courier services.

· Coordinate meeting and event logistics, including room reservations, catering, technology setup, and seating arrangements.

· Assist with executive meetings and company events, ensuring meeting spaces are prepared and restored afterward.

Education

· Associate's degree or additional administrative training preferred.

Experience

· 3–5 years of professional administrative support experience required.

· Experience supporting executives or senior leaders, strongly preferred.

· Experience with office operations, expense reporting, event coordination, and vendor management preferred.

· Candidates without prior administrative assistant, executive assistant, office coordinator, or similar administrative support experience will not be considered.

· Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

· Strong organizational, time management, and multitasking skills.

· Excellent attention to detail and follow-through.

· Professional communication and interpersonal skills.

· Ability to work independently, maintain confidentiality, and exercise sound judgment.

· Flexible, service-oriented, and willing to assist with occasional personal requests for executive leadership.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE