Student Records Specialist

Job Title

This position is responsible for assisting in managing the college's student registration, graduation, and document management functions.

Responsibilities

Ensures compliance to federal, state, university system and institution policies and procedures related to registration, record management, and graduation. Processes and maintains student records and related documentation in accordance with established procedures and records retention requirements. Responds to student, faculty, and staff inquiries regarding registration, records, graduation, and related Registrar functions. Reviews, processes, and validates registration transactions, withdrawals, reinstatements, and other student record requests. Assists with degree audits, graduation processing, and certification of degree completion requirements. Evaluates and resolves student registration and graduation issues in accordance with institutional policies and procedures. Maintains and processes Registrar Office forms, workflows, and waitlist activities. Compiles, prepares, and submits reports required by institutional, state, and federal agencies. Researches and resolves registration, academic records, and graduation-related issues. Serves as backup support for Parchment Data Automation and DegreeWorks scribing functions. Provides support to the Registrar and Assistant Registrar during peak processing periods and for assigned operational responsibilities. Assists with special projects related to student records and registration services. Performs other related duties as assigned.

Required Qualifications

Bachelors degree in a course of study related to the occupational field Three (3) to five (5) years of experience working in admissions, registrar, records retention or closely related field Proficiency in Microsoft Office suite (Outlook, Teams, Excel) Ability to work independently on assigned tasks and projects Strong organizational, analytical, and customer service skills Ability to manage multiple priorities and meet deadlines. Ability to interpret, apply, and explain complex academic policies and procedures

Proposed Salary

$45,911-$47,773

Required Documents to Attach

Applicant must attach a resume, cover letter and unofficial transcripts

Optional Documents to Attach

Applicants may attach letters of recommendation

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Accommodations

Georgia Highlands College is dedicated to providing an accessible environment for all job seekers. If you need an accommodation to search or apply for a position, please request assistance by emailing View email address on click.appcast.io. When contacting us, please include the title of the position you are applying for and details of the specific accommodation you need.

Clery Disclosure

This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.