Temp - Program Assistant - Gates Foundation - Evergreen

Program Assistant

The Program Assistant (PA) provides wide and varied administrative and organizational support for Program Officers (PO), Senior Program Officers (SPO), and Deputy Directors (DD) as well as team-level support as needed.

What You'll Do

• Schedule a high volume of appointments and meetings and manage complex calendars for multiple people.
• Support travel as needed and organize and submit expenses for multiple people on a timely basis.
• Provide logistical support for events such as meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials, providing on-site logistical support, etc.
• Responsible for high quality interactions, and clear and consistent communications with grantees and partners in the field.
• Act as liaison for team and internal partners, answering questions and routing requests as appropriate.
• Provide communications support and assistance to ensure timely responses to email and telephone inquiries.
• Maintain electronic records and a well-organized system for tracking, monitoring and prioritizing tasks and projects across multiple supported staff.
• Active engagement in learning opportunities, including participation in team skill building, collaboration and equity learning agenda.

Your Experience

• Associate's Degree or higher preferred.
• Minimum three plus years of experience in an administrative role supporting multiple people in a complex and fast-paced office setting, interacting extensively with internal and external contacts.
• Excellent verbal and written communication skills using diplomacy and good judgment in all interactions, particularly with individuals representing diverse linguistic and cultural backgrounds at all levels inside and outside the organization.
• Demonstrated effectiveness setting priorities and meeting deadlines in a role requiring attention to detail in composing, typing, and proofing materials.
• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
• Flexibility in meeting changing organizational and team needs accompanied by a willingness to work with shifting role priorities to prioritize collaboration and teamwork.
• Openness to feedback and an ability to adjust to diverse communication styles.
• Demonstrated proficiency with Outlook, Microsoft Office, and OneNote is required.
• Previous experience MS SharePoint and MS Teams preferred. Experience in learning and mastering new software applications.
• Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Notification: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and "at will." There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.

Bill & Melinda Gates Foundation