Building Operations and Maintenance Specialist

Job Description

Job Description

POSITION SPECIFICATION

Position:  Building Operations & Maintenance Specialist

Reporting Relationship:  Administrative Services Manager

Position Type:  Full-Time

COMPANY BACKGROUND

KFI Engineers is a recognized industry leader in facility infrastructure design and performance. Since 1996, our culture of collaboration and unique capabilities have allowed us to make a difference in the way infrastructure and processing projects are delivered.

Headquartered in St. Paul, MN, with numerous regional offices throughout the United States, and a team of hundreds of professionals, we offer opportunities to continue your career with mentorship programs, career growth support, and continued education. With KFI, we find a way to provide creative solutions to unique projects while providing the same care we would expect if we were the client. For more information about KFI Engineers and our culture, please visit 

POSITION OVERVIEW & RESPONSIBILITIES

The Building Operations & Maintenance Specialist is responsible for ensuring the safe, efficient, and reliable operation of KFI’s building systems, equipment, and infrastructure in the Roseville office. This role supports day-to-day facility operations, performs preventive and corrective maintenance, responds to service requests, and assists in optimizing building performance to support occupant comfort and operational excellence.  Regular engagement with internal leaders, administration department staff, vendors, and occupants is required. This position may require occasional overtime, evening/weekend work, or on-call coverage. 

In addition to supporting ongoing building operations, the specialist may also be asked to contribute to project based work within the Performance Group. This work may include assisting with HVAC system testing, functional performance evaluations, troubleshooting, and other technical field activities that improve the performance and reliability of client facilities.

Key responsibilities will include, but not be limited to, the following:

Equipment Operations & Maintenance

• Operate Building Automation Systems (BAS) to monitor energy usage and system performance.
• Operate and support building access and safety control systems in collaboration with IT department. 
• Operate, inspect, and maintain building mechanical equipment, including heating, cooling, ventilation, refrigeration, chillers, boilers, and air-handling units.
• Perform routine inspections and maintenance on HVAC, boilers, chillers, electrical panels, plumbing, and fire/life safety systems.
• Diagnose and repair malfunctioning HVAC, plumbing, lighting, carpentry, flooring, walls, and electrical equipment.
• Implement, track, and perform scheduled maintenance for continued operations and to extend equipment life.
• Optimize equipment performance to improve energy efficiency and reduce operational costs.

Vendor & Compliance Management

• Oversee external contractors and vendors for specialized repairs.
• Ensure building operations adhere to local, state, and federal codes (e.g., OSHA, EPA).
• Maintain accurate, up-to-date records of maintenance work, repairs, and inspections.
• Manage the budget for facility-related projects specific to the Roseville Office.
• Ensure compliance with building safety requirements.

Facility Support

• Maintain safe, clean, and organized mechanical rooms and work areas.
• Respond to urgent maintenance requests, including after-hours calls.
• May participate in and act as a functional lead for the construction and vendor management portion of ad hoc new build and renovation facility projects.
• Provides general home service type support, such as hanging of whiteboards, moving cabinets, etc.

Training

• Participate in training, internal and external.
• Obtain and maintain technical certifications as needed.

Other duties as assigned.

Required

• High School Diploma.
• Three plus years of experience in building operations, building maintenance, facilities management, or a related technical field.
• Strong understanding, aptitude and proficiency in HVAC, electrical, plumbing, and mechanical systems operations and maintenance.
• Experience operating building automation and access control systems.
• Prior experience with building safety requirements.
• Vendor management and construction coordination skills required.
• Proficiency in using hand and power tools, reading blueprints/schematics, and using building automation systems.
• Ability to lift 50+ pounds, climb ladders, and work in confined spaces or in extreme temperatures.
• Valid driver’s license.
• Familiar with Word, Excel, and Teams. 
• Strong interpersonal skills to interact with tenants, management, and staff. 
• Desire to learn and build on their skill sets.
• Travel: less than 5% percent domestically if needed to support other office facilities-related or project work.

Preferred

• Trade school certificate or associate degree in HVAC, electrical, mechanical, or building technology.
• Boiler, EPA (HVAC), OSHA 10, Certified Building Operator (CBO) or other specialized trade licenses.

Working Conditions

• Some work locations will feature the tough terrain typical of construction sites or require lifting or moving field testing equipment.

Accountable

• Demonstrates persistence in the achievement of goals.
• Acts with a sense of urgency.
• Takes responsibility for own actions.

Business Focus

• Demonstrates agility, adapts well to changes.
• Works well under pressure.
• Meets commitments to internal/external customers.

Project Execution

• Plans projects well, managing last-minute rushes and disruptions.
• Balances Speed and Quality.
• Looks for improvement in our delivery, tools and processes.

Demonstrates Respect for Others

• Keeps others adequately informed.
• Exhibits objectivity and openness to others' views.
• Adapts communication style and method based on audience and situation.

Team Player

• Balances team and individual responsibilities.
• Shares expertise with others.
• Inspires respect and trust. 

Benefits:

At KFI, our comprehensive benefit program provides our employees with the resources to support their health, wellness and financial well-being. Full-Time employees have access to:

• Health, dental and vision insurance coverage
• Virtual health services
• Health Savings Account (HSA) & Health Reimbursement Account (HRA) for HDHP enrollees with KFI contributions
• Flexible Spending Account
• 401(k) plan
• Short-term and long-term disability insurance, life and AD&D insurance
• Employee Assistance Program
• Paid Time Off to include Earned Sick and Safe Time in accordance with state laws
• Paid Volunteer Time Off
• Company Paid Holidays
• Tuition Reimbursement
• Bereavement Leave
• Voluntary benefits offered include life, accident, critical illness coverage

Compensation : $26.00 - $32.50 per hour. The final agreed upon compensation is based on individual qualifications, experience, work location, and education. This position is eligible for an annual bonus.

Please note this job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This position is not eligible for Visa sponsorship.

Equal Opportunity Employer – Veterans and Disabilities