Office Assistant

Description

Job Title : Office Assistant

Status : Non-exempt (Hourly)

Pay: $22-25/hr., plus monthly bonus program is paid when company-wide monthly sales goal is reached (full-time).

Schedule : Monday – Friday 8:00am to 4:30pm

Company Perks for Full Time:

• Medical, dental, and life insurance – API pays 100% of the premiums for all employees
• Employer-funded Health Reimbursement Arrangement (HRA)
• 401(k) plan with company-funded Safe Harbor contribution
• Paid time off and paid holidays
• Monthly production bonus program
• Monthly lunch allowance provided
• On-the-job training and skill development opportunities
• Employee Assistance Program (EAP)
• Employee perks and discount programs
• Voluntary supplemental insurance options, including AFLAC and vision

PRIMARY PURPOSE :

The Office Assistant provides administrative support to ensure the efficient day-to-day operation of the office. This role is responsible for processing invoices, managing work tickets, maintaining records, answering phones, greeting visitors, and performing general clerical duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

ESSENTIAL JOB FUNCTIONS:

• Process and enter daily customer invoices accurately and timely.
• Review, organize, and maintain work tickets and related documentation.
• Scan, file, and electronically store packing slips and other business records.
• Maintain accurate filing systems, both paper and electronic.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, customers, vendors, and applicants.
• Distribute messages and provide general office support.
• Assist with data entry and recordkeeping.
• Monitor office supplies and notify management when replenishment is needed.
• Perform other necessary duties and tasks as requested.

REQUIRED QUALIFICATIONS:

· High school diploma or equivalent.

· Previous administrative, clerical, receptionist, or office support experience preferred.

· Proficiency with Microsoft Office, including Outlook, Word, and Excel.

· Strong organizational skills and attention to detail.

· Excellent verbal and written communication skills.

· Ability to prioritize tasks and manage time effectively.

· Ability to maintain confidentiality of company information.

Employment is contingent upon passing a pre-employment drug screening, including THC, in accordance with federal guidelines. American Precision Industries, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Employees may be eligible for leave under the Federal Family and Medical Leave Act (FMLA) and the Oregon Family Leave Act (OFLA). Information on eligibility and procedures is available upon request. American Precision Industries, Inc. does not require or request polygraph testing except where permitted by federal law. You may review the official notices at the links below:

• FMLA:
• EEOC “Know Your Rights”:
• EPPA: