Administrative Support Assistant (OA)

Duties

In this position, the incumbent provides administrative and clerical support for the Operations Division in the areas of financial management, travel, VISA account records and personnel actions subject to different sets of rules and regulations.

Serves as the primary project site employee responsible for providing technical guidance to all staff within the Project to ensure application of administrative guidelines are properly implemented.

The following tasks are representative of work performed by this position at the Operation Division:

Performs general office management activities. Serves as the primary project site employee responsible for the review and application of administrative guidelines necessary for project operations.

Serves as GPC cardholder for the Branch which entails managing records for procurement requests such as developing and updating a purchase log, receiving and receipt documentation, and CEFMS actions for all card purchase.

Oversees the performance appraisal and incentive awards programs for the Project. Assures that all awards are within allocated budget. Prepares personnel action requests and other documents as requested by the Supervisor

Prepares regular and recurring travel orders for Project and field site staff. Reviews travel vouchers submitted by project staff to determine conformance with regulations and assists with Field Sites as necessary