Federal Records Management Subject Matter Expert

Job Description

Job Description

Federal Records Management Subject Matter Expert

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team!

Job Summary

The Federal Records Management Subject Matter Expert (SME) is responsible for providing expert guidance, policy development, training, and compliance support for federal records management programs. This position supports the implementation and administration of records management initiatives in accordance with the Federal Records Act, National Archives and Records Administration (NARA) regulations, and Department of Defense (DoD)/Office of the Secretary of Defense (OSD) policies.

The successful candidate will advise leadership on records management best practices, develop and deliver training programs, conduct records management assessments, and support the development and implementation of records retention and disposition strategies across the organization.

Responsibilities

• Serve as the organization's subject matter expert on federal records management and information governance requirements.
• Develop, implement, and maintain records management policies, procedures, standards, and operational guidance.
• Ensure compliance with the Federal Records Act, NARA regulations, federal records management requirements, and DoD/OSD policies.
• Analyze and interpret records management regulations and provide recommendations to leadership regarding compliance and program improvements.
• Develop and deliver records management training programs for audiences ranging from small workgroups to large organizational audiences.
• Create training materials, user guides, presentations, job aids, and instructional resources supporting records management initiatives.
• Conduct records management assessments and compliance reviews to identify gaps, risks, and opportunities for improvement.
• Support the development, implementation, and maintenance of records retention and disposition schedules.
• Analyze agency-specific records schedules and NARA General Records Schedules (GRS) to ensure appropriate records disposition practices.
• Provide guidance on records lifecycle management, including creation, maintenance, retention, transfer, archival preservation, and disposition.
• Coordinate the retirement, transfer, and accessioning of records to the National Archives and Records Administration (NARA).
• Prepare reports, findings, recommendations, and executive-level briefings for government leadership.
• Advise program offices on records management responsibilities and regulatory requirements.
• Support audits, inspections, records inventories, and compliance initiatives.

Education and Experience

• Minimum of 5 years of experience applying records management principles within a federal government environment.

Minimum of 5 years of experience developing and implementing records management policies and procedures in accordance with:

• Federal Records Act requirements
• Applicable federal records management regulations
• NARA records management guidance
• Department of Defense (DoD) records management policies
• Office of the Secretary of Defense (OSD) records management directives

Minimum of 3 years of experience developing and delivering records management training in multiple instructional formats, including:

• Instructor-led training
• Virtual training
• Workshops
• Briefings
• Training sessions for small groups (fewer than 10 participants)
• Training sessions for large groups (more than 30 participants)

Minimum of 3 years of experience implementing NARA regulations at the federal government level , including:

• Development and application of records disposition schedules
• Analysis of agency records schedules
• Analysis and implementation of NARA General Records Schedules (GRS)
• Records management program assessments
• Retirement and transfer of records to NARA
• Records lifecycle management and compliance reviews

• Minimum of 2 years of experience preparing and delivering written and oral briefings to mid- and senior-level DoD personnel (GS-13 and above).
• Must possess a Certified Records Manager (CRM) credential from the Institute of Certified Records Managers (ICRM) or an equivalent accredited records management certification.
• Bachelor of Arts (BA) or Bachelor of Science (BS) degree from an accredited institution in any discipline

Required Skills

• Experience supporting DoD, OSD, Joint Staff, or other federal agency records management programs.
• Experience with electronic records management systems (ERMS) and information governance platforms.
• Familiarity with digitization initiatives, electronic records modernization, and records lifecycle automation.
• Experience conducting enterprise records inventories and records management maturity assessments.
• Additional certifications related to information governance, archives management, or knowledge management.

Desired Skills

• Expert knowledge of federal records management statutes, regulations, and standards.
• Advanced understanding of NARA policies, General Records Schedules (GRS), and records disposition requirements.
• Strong knowledge of DoD and OSD records management programs and compliance requirements.
• Ability to develop practical policy guidance and implement records management solutions.
• Exceptional training, facilitation, and presentation skills.
• Strong analytical and assessment capabilities.
• Excellent written and verbal communication skills.
• Ability to prepare executive-level reports, recommendations, and briefings.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and provide expert-level consultation to government leadership and stakeholders.

Security Clearance

Must possess a current, final, and fully adjudicated Top Secret security clearance .

 

Physical & Work Environment Requirements

Employees must be able to perform the essential functions of this position, with or without accommodation.

• Ability to remain stationary for extended periods while working at a computer.
• Frequently operate standard office equipment, including computers and telephones.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Occasionally move about the office and lift up to 20 pounds.
• Ability to work the assigned schedule with regular and reliable attendance.
• Ability to travel up to 10% as required.

More About B&A:

Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

 

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB &A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB &A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.