Office Manager / Executive Admin (Construction)

This is not a traditional administrative role. You will serve as the right hand to a Managing Partner leading a portfolio of companies in restoration, marketing, and real estate finance. As the organization enters a focused rebuild and scale phase, this position will directly influence how quickly and effectively we grow. Your responsibility is to create clarity, optimize communication and workflows, and drive execution across multiple businesses. You will centralize communication, protect leadership focus, and ensure priorities move from idea to implementation. If you thrive in entrepreneurial environments, bring order to complexity, and take ownership of outcomes, this is a high-impact seat at the table during a pivotal stage of growth. What You'll Own Executive Leverage Calendar ownership and schedule optimization Inbox triage and communication filtering Meeting prep, follow-up, and action tracking Cross-Company Coordination Centralize communication across 3-4 businesses Track initiatives and ensure execution Create clarity where there is complexity Reporting & Analytics Advanced Excel reporting (formulas, dashboards, tracking) PowerPoint deck creation KPI reporting and executive summaries Finance & Contracts Support invoicing workflows Assist with QuickBooks visibility Track vendor, subcontractor, and employment agreements Coordinate with CPA and lenders Legal & Vendor Liaison Interface with attorneys, IT vendors, and service providers Support contract renewals and compliance tracking Light Office Leadership (initially) Oversee organization systems Manage licensing renewals Support documentation and SOP creation Potential bonus capability: Light social media execution (not strategy) Compensation Competitive base salary ($58K-$62K) plus a performance-based bonus opportunity (target 15-20% of base), aligned with company performance and execution of key initiatives. Details discussed in interviews. Growth opportunity as companies scale Long-term role evolution possible (Operations, Finance, or Chief of Staff path) Who This Person Is You create order from chaos. You anticipate needs before they are spoken. You are: Extremely organized and detail-driven Highly discreet and trustworthy Strong in Excel (advanced functions required - you LOVE a spreadsheet) Proficient in AI technology Numbers and data bring you joy Comfortable juggling multiple priorities Calm under pressure Systems-minded 5+ years of experience in high-accountability environments preferred. Why This Role Matters This role directly increases executive capacity. It will shape how the company scales. You will have visibility into strategy, finance, hiring, and growth--not just logistics. If you want to be in the room where decisions are made, this is that seat. #J-18808-Ljbffr Smart Hire Solutions