Accounts Payable Specialist

Position: Accounts Payable Specialist Date Prepared: October 29, 2025 Department/Location: Accounting/Finance FLSA Status: Exempt Reports To: Corporate Controller Position Summary: Compiles, records, and maintains accounts payable records. Duties and Responsibilities: Reviews all invoices for appropriate documentation and approval prior to payment. Prepares weekly check runs. Enters invoice and payment transactions into ERP system. Distributes signed checks as required, including submission of positive pay reports to the bank. Sets up and initiates wire and ACH payments in the bank website as needed. Maintains listing of outstanding checks. Maintains and updates Vendor AP information. Answers all vendor and supplier’s inquiries; researches and resolves discrepancies. Maintains all accounts payable reports, spreadsheets and corporate accounts payable files. Reviews and processes all administrative and sales expense reports. Assists in preparing weekly Cash Management reports. Prepares invoices and related documentation for storage. Posts journal entries as needed. Prepares analysis of accounts payable related accounts for month-end close, as required. Reconciles monthly credit card and Amazon accounts. Enters Maintenance purchase orders into ERP system. Assists with Bank and External audits. Prepares annual 1099 information. Manages petty cash. Performs filing and copying. Performs other duties as assigned. Role Qualifications: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully. Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently. Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance. Quantity—meets productivity standards and completes work in a timely manner. Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Specific Training Requirements: General Training Requirements: GMP General Allergen PPE Slips, Trips and Falls #J-18808-Ljbffr Vita Foods, Inc.