Accounting Specialist - Construction

ACCOUNTING SPECIALIST - CONSTRUCTION

Reports to : Controller/Assistant Controller
Status : Regular, Full-time, Exempt
Location : Fairbanks, AK
Compensation : $70k-$80k DOE

JOB SUMMARY : We are seeking a detail-oriented and organized Accounting Specialist to join our construction accounting team. The Accounting Specialist will support daily accounting operations, including accounts payable, accounts receivable, payroll, project billing, reconciliations, and general ledger activities.

PRIMARY RESPONSIBILITIES

Accounts Payable

• Process and code vendor and subcontractor invoices accurately to the appropriate project, cost code, and general ledger account.
• Verify invoices against purchase orders, contracts, receiving documentation, and approved work.
• Reconcile vendor statements and process check and electronic payments.
• Research and resolve invoice discrepancies with vendors, subcontractors, and project teams.
• Maintain accurate vendor records and documentation.
  

Construction Job Costing

• Enter and maintain project costs in the accounting system.
• Code labor, materials, equipment, subcontractor, and other project expenses to the appropriate jobs and cost codes.
• Review job cost transactions for accuracy and completeness.
• Assist with monthly job cost reporting.
• Research unusual or incorrect project costs and make corrections as needed.

General Accounting

• Process journal entries and assist with general ledger maintenance.
• Perform bank, credit card, vendor, customer, and other account reconciliations.
• Assist with month-end and year-end closing procedures.
• Maintain accurate accounting records and supporting documentation.
• Support the Controller and Assistant Controller with financial reporting and analysis.

Payroll & Labor Accounting

• Perform / assist with payroll processing and payroll-related accounting activities.
• Perform / assist with Certified Payroll reporting.
• Assist with payroll reconciliations and related journal entries.
• Maintain accurate employee and project labor records.
• Assist with resolving payroll and job-costing discrepancies.

Administrative & Compliance Support

• Office Management – general reception, answer phones, order office supplies, maintain office machines.
• Maintain organized electronic and physical accounting records – scanning & filing.
• Assist with construction contract and vendor documentation.
• Support compliance requirements related to subcontractors, insurance, bonding, and project documentation.
• Assist / perform new employee onboarding.
• Assist / perform fleet management.
• Assist with special projects and process-improvement initiatives.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to meet deadlines; maintain attention to detail and Accuracy.
• Ability to work effectively with both accounting and field/project personnel.
• Ability to maintain confidentiality of financial and employee information.
• Ability to manage multiple projects and deadlines.
• Excellent organizational and time-management skills.
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
• Knowledge of financial and accounting software applications.
• Knowledge of federal and state financial regulations.
• Must be proficient in Word and Excel.
• Professional intrapersonal and interpersonal skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.

MINIMUM QUALIFICATIONS

1. Two (2) – Five (5) years of accounting experience, preferably in the construction industry.
2. Experience with accounts payable, accounts receivable, reconciliations, and general ledger accounting..

PREFERRED QUALIFICATIONS

1. Understanding of construction job costing and project accounting preferred.
2. Experience with construction accounting software Sage 100 Contractor.

BENEFITS

• 401K -Employer matching up to 4%.
  
• Paid Holidays (11/year).
  
• Paid Vacation (accrued weekly, starts at 4 weeks/year).
  
• 100% Employer paid Medical / Dental / Vision for you and your immediate family.
  
• 100% Paid Employee Life Insurance.
  
• Potential for Annual Incentive.
• Advance your career with exclusive tuition benefits—Aleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications.

PREFERNCE STATEMENT

The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.