Document Digitization & Administrative Support Specialist

Job Description

Job Description

Temporary Project / 9-4 / M-F

Through End of Year or When Project is Completed

Key Responsibilities:

• Digitize and scan documents.
• Organize documents into clearly defined categories and subcategories.
• Accurately name, label, and save digital files for easy retrieval.
• Determine appropriate digital document organization and storage methods.
• Assist with evaluating storage options such as external drives, SharePoint, and other appropriate document-management solutions.
• Operate scanners, copiers, printers, and other standard office equipment.
• Handle documents with discretion and maintain confidentiality.
• Filing and maintaining records.
• General administrative and clerical support.
• Other duties as needed.

Please note: The primary focus of this position is the initial document digitization project, and additional work is not guaranteed.

Qualifications:

• Previous office or administrative experience is required.
• Comfortable operating standard office machines and scanning equipment.
• Proficiency with Microsoft Office and standard business software.
• Familiarity with digital file organization and document storage systems.
• Knowledge of SharePoint, external drives, or other digital document-management solution s is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and follow established filing and naming conventions.
• Ability to handle confidential or sensitive business documents appropriately.
• Property management experience is a significant plus.

Ideal Candidate:

The ideal candidate is someone who understands professional office culture and can confidently manage a large volume of documents while maintaining accuracy and organization. Experience in an office environment, property management, administrative support, records management, or document control is highly desirable.

This is a hands-on, on-site project with an initial goal of completing the digitization work by the end of the year.

4GCF