Employee Benefits & Payroll Specialist

The Nicholas Family of Companies, located in Mt. Prospect, IL, is seeking a Payroll and Benefits Specialist to administer employee benefits and process payroll for multiple companies.

Payroll & Benefits Manager’s Responsibilities:

• Create and send companywide notifications
• Coordinate announcements for new hires and promotions
• Update and maintain team member profiles
• Employee onboarding and offboarding
• Assist the Director of HR with annual benefit renewals
• Coordinate new employee technology needs
• Reconcile monthly benefit invoices
• Process employee expense reports
• Enroll employees for their insurance benefits
• Administrate annual employee open enrollment benefits | new employee benefit enrollment
• Provide annual updates to the benefit open enrollment employee documents
• Responsible for the intern program
• Liaison to the company’s benefits broker
• Coordinate and promote the Employee Assistance Program (EAP)
• Maintain the following documents: field team contact list | updates to employee directory | birthdays | Anniversary dates
• Process company payroll
• Process company Health Savings Account deposits
• Process employee 401(k) contributions
• Maintain employee personnel files
• Maintain compliance with federal, state, and local payroll laws and regulations
• Review and reconcile payroll reports
• Address employee payroll questions promptly and professionally

Qualifications

• Ability to manage sensitive and confidential information
• Ability to work under tight deadlines and manage multiple priorities
• Strong understanding of employee benefits
• Works with a sense of pride and takes ownership of responsibilities
• Approachable listener
• Empathy and genuine interest in supporting employees’ professional growth and well-being
• Creative and prideful
• Approachable presence
• Organized with extreme attention to detail