Payroll Specialist

Payroll Specialist

We are seeking a detail-oriented and organized Payroll Specialist to join our team. In this role, you will be responsible for ensuring the accurate and timely processing of payroll for all employees, while maintaining a high level of confidentiality and compliance. The ideal candidate will have a strong background in payroll administration, exceptional attention to detail, and the ability to handle a variety of payroll-related tasks effectively.

Responsibilities

• Timesheet Review: Verify the accuracy of employee timesheets and ensure all hours worked are properly documented and accounted for.
• Data Entry: Enter payroll data into databases and spreadsheets with high accuracy, ensuring all employee information, hours worked, and compensation details are correctly captured.
• Direct Deposit Management: Handle employee direct deposit requests, update banking information, and ensure timely processing of deposits.
• Check Processing: Process paper checks for distribution and ensure proper documentation and signatures are acquired before disbursement.
• Payroll Adjustments: Make pay adjustments for raises, bonuses, commissions, and any other changes to employee compensation, ensuring all calculations are accurate.
• Wage Garnishments: Process and track wage garnishments according to legal requirements and ensure timely deductions.
• Compliance & Recordkeeping: Maintain accurate and up-to-date records of all payroll-related transactions, including tax withholdings, garnishments, and employee benefits.
• Reporting: Prepare and generate payroll reports, as needed, for internal departments and management, ensuring accurate reporting for accounting and financial audits.
• Payroll Inquiries: Address and resolve employee inquiries related to payroll, deductions, and payment discrepancies, providing exceptional customer service.
• Confidentiality: Maintain the highest level of confidentiality with employee payroll information and ensure compliance with relevant payroll regulations.

Qualifications

• Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
• 2+ years proven experience in payroll processing, with strong knowledge of payroll systems and software.
• Familiarity with wage garnishments, tax deductions, and other payroll-related regulations.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office, particularly Excel, and experience with payroll software systems.
• Knowledge of federal, state, and local payroll tax laws and compliance regulations.

Compensation

• $30-40 hourly (W2) plus benefit and 401k options; paid sick leave