Senior Executive Assistant Santa Clara, California, United States

Our Mission At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place. Who We Are In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us! We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes. Job Summary As Senior Executive Assistant supporting three primary leaders—with ad-hoc support for a fourth as needed within our Ecosystems organization. You will provide comprehensive, high-level administrative support to two key leaders. In this dual-support role, you will act as a core operational partner in a high-velocity environment. You will engage with senior executives globally, manage complex scheduling, and orchestrate strategic priorities with the highest level of discretion and efficiency. To thrive in this position, you will bring sharp business acumen, seamless calendar orchestration, pristine executive communication, and a tech-forward mindset to streamline daily operations and maximize leadership bandwidth. Key Responsibilities Strategic Calendar & Schedule Management: Manage the complex, dynamic calendars for multiple leaders across multiple time zones; evaluate the business context of shared meeting requests to strategically determine whether dual executive attendance or single representation is required. Executive & Leadership Coordination: Coordinate high-priority meetings, Quarterly Business Reviews (QBRs), and leadership touchpoints, interfacing seamlessly with C-suite executives, senior leaders, and key internal/external stakeholders. Travel & Global Logistics: Arrange comprehensive, complex domestic and international travel itineraries, accommodations, and ground transport. Proactively resolve schedule changes and logistical conflicts. Offsites & Event Execution: Plan, organize, and execute executive offsites, department all-hands, and strategic planning sessions, overseeing agenda preparation, vendor management, logistics, and meeting materials. Communication & Operational Flow: Prioritize incoming executive inquiries, meeting requests, and communications; draft executive summaries and correspondence on behalf of leadership with high confidentiality and professionalism. Expense Management & Administrative Operations: Prepare, submit, and reconcile monthly expense reports accurately and promptly in compliance with company policies; manage departmental administrative workflows as needed. Cross-Functional Collaboration: Serve as a trusted point of contact for cross-functional partners across Strategy, Operations, Sales, Marketing, and Finance, fostering strong alignment and collaborative relationships. Qualifications Required Qualifications Senior-Level Experience: 5+ years of experience in an Executive Assistant or Senior Administrative role, with a proven track record supporting multiple senior executives (VP/SVP level or above) in a fast-paced technology enterprise. AI & Tech Proficiency: Demonstrated proficiency in leveraging AI productivity tools to optimize dual-executive workflows, automate routine administrative tasks, synthesize information, and maximize leadership bandwidth. Strategic Judgment & Business Acumen: Exceptional emotional intelligence (EQ) and business acumen to independently prioritize competing demands, anticipate executive needs, and make sound decisions aligned with organizational priorities. Calendar & Travel Expertise: Advanced expertise in multi-time-zone calendar orchestration, executive travel logistics, and large-scale event coordination. Executive Communication: Superior written, verbal, and interpersonal communication skills; able to engage diplomatically and authoritatively with senior leaders and external executive networks. Adaptability & Resilience: High degree of agility and proactive problem-solving capability in navigating ambiguous, fast-moving, or shifting priorities. Discretion & Integrity: Absolute commitment to maintaining strict confidentiality regarding sensitive strategic, financial, and organizational information. Core Technical Skillset: Expert proficiency with Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides), enterprise travel/expense management software, and modern collaboration tools. Compensation Disclosure The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/com-missioned roles) is expected to be the annual range listed below. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here. $109,500.00 - $177,100.00/yr Our Commitment We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at View email address on click.appcast.io. Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics. All your information will be kept confidential according to EEO guidelines. Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position. #J-18808-Ljbffr