Administrative Support Assistant 1 (Onsite)

Administrative Support Assistant 1 (Onsite)
ID:
ARS-SEA-030
Location:
Oxford
Program:
ARS

Wage/Hr:
$32.21
Hours/Week:
20
Minimum Age:
55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United States.

*This position will be open until filled.

Qualifications:

Minimum of 10 year(s) of experience in Administrative Support or Program Support in the USDA. OR HS/GED Degree

• Knowledge of the laboratory?s mission, functions, programs, and administrative activities to assist with purchases in alignment with Agency?s policies and procedures.
• Knowledge of Time and Attendance policies and procedures to review for mathematical correctness and compliance with Agency policy, enter data, and transmit to NFC, and to ensure the accuracy and timely submission of T&A reports.
• Skill in operating a personal computer, including related software such as Microsoft Office Suite, Adobe Acrobat, and Agency specific administrative packages, and printers to access, process, and retrieve information from automated systems; compose correspondence and reports; edit data; and produce charts, graphs, tables and other basic report features. Skilled in effective written and oral communication to prepare or compose correspondence and written responses and reports in a timely manner and provide and exchange information convey statements of fact or make inquiries.
• Experience required with Windows, MS Word, MS Excel, MS PowerPoint
• Outlook

Duties:

Provides administrative support for Oxford Location Support Services Staff. Assists with Human Resource actions, Assists with personnel actions and ARIS Transactions.The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

• Provide administrative support for entering and amending agreements, preparing annual reports, monitoring budget execution notices, and reviewing the Annual Resource Management Plan. 30%
• Provide administrative support for completing document for HR Personnel Actions, such as SF52, AD332 etc. and entering them in the HR Portal. 30%
• Performs general clerical and office functions such as correspondence and directive files, fax, electronic mail, incoming/outgoing mail and shipments, oversees routine maintenance of the office machines, completion of miscellaneous reports, maintains office/laboratory bulletin boards, receives visitors and phone calls, ascertains the nature of request, and directs callers to appropriate staff etc. Maintains visitor log and other security related documentation for the Location. 20%
• Prepares Time and Attendance records, reviews T&A?s for mathematical correctness and compliance with Agency policy, enters data, and transmits to NFC using PC with Agency software. 10%
• Assists administrative office in the review of budget object class codes to ensure accuracy of documents for competitive or sole source small purchases. Receives and reviews obligating documents such as purchase orders, travel vouchers, requisitions and contract documents and reviews accounting code information, making appropriate corrections as directed. Inputs data into the automated CATS system. Assists the administrative office to collect and verify data, prepare, coordinate, track and maintain paperwork related to purchases. 10%

Other:

• Training will be provided as necessary by the agency.
• Physical requirements: The work is primarily sedentary; however, there may be some standing, walking, bending, sitting or carrying of light items. No special physical demands are required to perform the work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.