Secretary / Admin Assistant

Job Description

Job Description

Samyak Solutions Inc. (SSI) is seeking a detail-oriented and reliable Secretary / Administrative Assistant to support daily operations at the United States Attorney's Office, Northern District of Mississippi (USAO-MSN). The mission of USAO-MSN is to prosecute and defend cases on behalf of the Federal Government, and this role provides essential administrative and case-management support to help the office run efficiently. This is an on-site position located at the USAO-MSN office in Oxford, Mississippi.

Key Responsibilities

•      Answer, screen, and route incoming phone calls; greet and screen office visitors.

•      Issue visitor badges, maintain sign-in logs, and ensure compliance with facility security provisions.

•      Process, date-stamp, sort, and log incoming mail deliveries; manage copying projects.

•      Prepare and process outgoing mail and light shipments.

•      Operate standard office equipment, including photocopiers, fax machines, multi-line phone/voicemail systems, mailing machines, security keypads, and computer applications.

•      Generate forms and documents from templates; perform data entry, file creation, and records management, including purging of paper files and electronic media for archiving or destruction.

•      Reserve conference rooms and government vehicles using online scheduling calendars.

•      Organize and prioritize work involving assignments with multiple, varied steps.

•      Open new cases per authorization and send ‘new case opened’ notification emails with file location and USAO case number.

•      Enter civil and criminal case-opening information into the USAO case management system (CaseView), including new cases, appeals, case closures, and declinations.

•      Fact-check and verify accuracy of entered data, perform quality-control review using online databases, correct errors, maintain confidentiality of sensitive information, and document all data-entry activity.

•      E-file court documents electronically across various court systems and portals.

•      Organize and manage digital case files using cloud-based systems that support version control, secure storage, and sharing.

Qualifications

•      High school diploma or equivalent required; some college coursework or a degree is a plus.

•      Prior experience in an administrative, secretarial, or office support role, ideally within a legal, law enforcement, or federal government setting.

•      U.S. Citizenship required.

•      Ability to obtain and maintain a Public Trust Security Access determination.

•      Strong organizational skills and the ability to manage multiple tasks with varying complexity and sequencing.

•      High degree of accuracy and attention to detail, particularly for data entry and case-record management.

•      Comfort working with standard office technology, case management software, and cloud-based document systems.

•      Ability to maintain strict confidentiality when handling sensitive and Privacy Act–protected information.

Work Environment

This is a full-time, on-site position at the USAO-MSN facility in Oxford, Mississippi. The Government will furnish office space, a telephone, and a networked PC with required software and database access. Occasional overtime may be authorized with prior COR approval; local travel (within a 50-mile radius) may occasionally be required, and any overnight travel requires advance written approval.

About Samyak Solutions Inc.

Samyak Solutions Inc. (SSI) is a federal government contractor providing staffing, administrative, and mission-support services to agencies across the government. SSI is committed to placing qualified, reliable professionals in roles that directly support the operations of our federal customers.

To apply, please submit your resume and professional references for consideration.