Grants & Contracts Specialist

Grants & Contracts Specialist Job Summary The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. He/she serves as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements, and federal/state laws. Post-Award & Compliance Award Setup: Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system. Monitoring: Track expenditures to ensure funds are spent according to the approved budget and timeline. Sub-award Management: Oversee any pass-through funding to partners, ensuring they are also in compliance. Reporting & Closeout Financial Reporting: Prepare and submit periodic financial reports to funders. Audit Readiness: Maintain impeccable records for annual audits or donor-specific site visits. Closeout: Reconcile final accounts and ensure all deliverables have been met before the grant period ends. Minimum Qualifications Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration. Preferred Qualifications Bachelor's degree AND Non-Profit or Higher Education experience. Required Knowledge, Skills, & Abilities Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (NetSuite, Workday, etc.). Extreme attention to detail. Ability to explain complex federal regulations to non-finance staff. Required Application Documents Resume and cover letter. Remote Work Remote work is not a right; it is a work arrangement that may be modified or revoked by Miami University at any time for any reason. Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to View email address on click.appcast.io or call View phone number on click.appcast.io. Equal Opportunity/Affirmative Action Statement Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Discrimination on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status is prohibited. This organization participates in E-Verify. #J-18808-Ljbffr