Accounts Receivable Specialist

Job Description

Essential Duties and Responsibilities

• Prepare, generate, and submit customer invoices accurately and on time.
• Collect billing information from multiple internal systems and consolidate it into customer invoices.
• Validate billing data to ensure accuracy and compliance with customer requirements.
• Submit invoices through customer billing portals, email, EDI, and other electronic invoicing platforms.
• Maintain detailed records of invoice submissions and billing documentation.
• Monitor invoice status and resolve rejected invoices, discrepancies, and billing issues.
• Collaborate with Operations, Project Management, Customer Service, Finance, and Commercial teams.
• Respond to customer inquiries regarding invoice status and supporting documentation.
• Meet customer billing deadlines and internal revenue recognition requirements.
• Identify process improvement opportunities to increase billing efficiency and accuracy.
• Support onboarding and training of new team members when needed.

Minimum Requirements

• High School Diploma or equivalent required.
• 5+ years of experience in Billing, Invoicing, Accounts Receivable, Finance Operations, Customer Service, or related business functions.
• Experience preparing, validating, and submitting customer invoices.
• Experience using customer billing portals and electronic invoicing systems.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of accuracy, integrity, and attention to detail.

Preferred Qualifications

• Bachelor's Degree in Business, Accounting, Finance, or related field preferred.
• Experience with ERP systems.
• Knowledge of Order-to-Cash processes.
• Experience with financial reporting tools.
• Process improvement experience (PPI or similar methodologies).

Critical Skills Needed

• Billing & Invoicing
• Accounts Receivable
• Invoice Processing
• Customer Billing Portals
• Electronic Invoicing (EDI)
• Data Validation
• Financial Documentation
• Problem Solving
• Time Management
• Cross-functional Communication

Technical Skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• ERP Systems
• Customer Billing Portals
• Electronic Data Interchange (EDI)

Education

• High School Diploma or equivalent required.
• Bachelor's Degree preferred.