Billing Specialist

Construction Billing SpecialistThe Construction Billing & Operations Specialist position blends GMP billing expertise with project operations support in a fast-paced, deadline-driven environment. This role supports project setup, reporting and documentation in addition to being responsible for preparing, reconciling, and managing Guaranteed Maximum Price (GMP) billings for construction projects. The ideal candidate is detail-oriented, analytical, and able to manage complex billing processes across multiple systems while supporting daily operational tasks and meeting strict monthly deadlines.Who We Are:At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.Perks of Joining Colonial Webb:Competitive salary of $43,000 - $70,000Career development and progression401(k) plan with company matchPTO and paid holidaysExcellent medical, dental, life, vision and disability benefitsEmployee Assistance ProgramEmployee referral incentivesA Day in the Life:Prepare and manage GMP billings accurately and on timeReconcile invoices, job costs, and supporting documentation to ensure billing accuracySupport project setup, change orders, cost tracking, and reportingMaintain organized project and billing documentation for audit and compliance purposesCoordinate with project teams, vendors, customers, and accounting to resolve discrepancies and keep billing cycles on trackManage month-end billing deadlines and ensure all eligible costs are capturedUse systems such as Penta, Excel, OnBase, and Procore to maintain accurate billing and project dataResearch and resolve billing, contract, and system-related issues proactivelyProvide general operational support and backup for other construction administration functions as neededYou Should Have:High school diploma or equivalent3+ years of experience in construction billing, accounting, or project administrationStrong proficiency in Microsoft Excel (including large datasets and reconciliations)Experience with GMP (Guaranteed Maximum Price) billing and/or exposure to AIA billing formats - PreferredFamiliarity with Penta, OnBase, Textura, or similar platforms (Procore) - PreferredAttention to Detail: Ability to identify discrepancies and ensure billing accuracyAnalytical Thinking: Strong problem-solving and reconciliation skillsTime Management: Ability to meet strict deadlines, especially during month-end closeOrganization: Effective management of high-volume billing data and documentationCommunication: Clear and professional interaction with project teams and stakeholdersIndependence: Ability to work with minimal supervision while managing multiple prioritiesEOE M/W/Disability/Vets• Veterans and those with previous military experience are encouraged to apply #J-18808-Ljbffr ColonialWebb