House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support)

Location: Weston, MA

Employment Type: Full-time (30 guaranteed with room to grow up to 40+ hours/week); This is a W-2 position.

Proposed Start Date: ASAP

Compensation: $33$38+/hour based on experience

Benefits: PTO, Sick Leave, Health Stipend offered.

Proposed Schedule: Approximately 3040 hours per week, primarily weekdays.

Qualifications & Requirements

• Experience: Proven experience in household management, family assistance, or childcare.
• Skills: Highly-organized, proactive, and detail-oriented. Strong time-management skills.

Requirements:

• Can maintain a smoke-free environment
• Has reliable transportation to the workplace; comfortable driving large family car provided
• Up-to-date general vaccinations
• Ability to take initiative and manage multiple priorities with ease
• Previous experience with childcare, including managing routines, school pick-ups, and overall care is a plus

About Our Family

Our family is seeking a highly reliable, proactive, and organized House Manager & Family Assistant to take charge of managing our busy household. We are looking for someone who can step in and deliver top-tier support across a variety of responsibilities. This role will include household management, light meal prep, and childcare assistance, all while maintaining an organized and efficient home environment.

We're looking for a go-gettersomeone who takes initiative, anticipates needs, and is able to operate independently without needing constant direction. You should be a strong communicator, capable of managing multiple tasks seamlessly and staying ahead of the game. We value discretion, clear communication, and someone who thrives in a fast-paced, dynamic environment. The ideal candidate will be someone who is deeply committed to making our home run smoothly, helping us stay organized and allowing us to balance work, family time, and personal commitments with ease. If you're a self-starter with a keen eye for detail and a passion for keeping everything organized and on track, we'd love to hear from you.

About You:

• Proactive & Self-Directed: Takes initiative, anticipates family needs, and naturally finds solutions to challenges with a "figure it out" mentality.
• Organized & Detail-Oriented: Maintains systems and schedules with precision and has a keen eye for organization
• Positive & Warm: Brings optimism, can-do energy, and an upbeat warmth to the household.
• Flexible & Adaptable: Comfortable with changing priorities and schedules
• Professional & Discreet: Respects boundaries, maintains professionalism at all times
• Child-Centered: Experience managing routines for school-age children

Key Responsibilities

Household Management & Organization:

• Develop and maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Awareness of household schedules and calendars
• Conduct seasonal swaps (clothing, dcor, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop-offs and pick-ups
• Support packing/unpacking for travel or seasonal transitions for family
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas

Family Support & Child Assistance:

• Assist with daily school drop-offs and pickups, manage extracurricular activities (to/from)
• Provide assistance with homework and nightly routines
• Prep backpacks, clothing and snacks for school

Inventory Management:

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package deliveries / pickup, mail sorting, and returns

Meal Planning & Preparation:

• Plan and prepare healthy meals and snacks for the family, including breakfast and dinners 23 times per week.
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care:

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Vehicle Management:

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight:

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces and seasonal maintenance needs; patio maintenance
• Serve as primary contact for vendors

Deep Cleaning & Special Projects:

• Tackle occasional deep cleaning tasks (fridge/freezer, oven, baseboards)
• Maintain and refresh daily drop zones (entryways, mudroom, garage)
• Help with family transitions (e.g., moves)
• Manage seasonal property maintenance

Administrative & Personal Assistant Support:

• Assist with family travel logistics and scheduling
• Collaborate on managing family calendars and reminders, ensuring that key events, appointments, and activities are tracked and communicated effectively
• Assist with coordination of events (e.g., dinner or birthday parties), appointments and guest preparation

How to Apply

If you're interested in becoming a part of our dynamic family, please send:

• A brief cover letter explaining why you'd be a great fit for our family.
• Your updated resume.
• At least 3 references with contact information.

This role requires a background check.