Senior Executive Assistant

Senior Executive Administrator Supporting Multiple Vice Presidents

The Senior Executive Administrator provides high-level administrative and operational support to multiple Vice Presidents, enabling leaders to operate effectively across a fast-paced, complex organization. This role serves as a trusted partner to the executives, proactively managing priorities, schedules, communications, meetings, travel, and key business activities. The successful candidate will demonstrate exceptional judgment, discretion, organizational skills, and executive presence, with the ability to anticipate needs, manage competing priorities, and interact confidently with senior leaders, customers, and cross-functional stakeholders.

Key Responsibilities

• Executive Support and Prioritization
• Provide comprehensive administrative support to multiple Vice Presidents, balancing competing priorities across executives and organizations.
• Proactively manage complex calendars, ensuring executive time is aligned with business priorities and critical commitments.
• Anticipate scheduling conflicts, identify priorities, and independently resolve issues whenever possible.
• Serve as a trusted point of contact between executives and internal and external stakeholders.
• Meetings and Executive Coordination
• Coordinate leadership meetings, business reviews, customer engagements, operating reviews, and other executive-level events.
• Prepare agendas, meeting materials, presentations, and pre-read documents.
• Track key decisions, commitments, and follow-up actions when required.
• Ensure executives are appropriately prepared for important meetings and engagements.
• Travel and Expense Management
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, agendas, and schedule changes.
• Prepare and process expense reports accurately and promptly.
• Proactively manage travel disruptions and last-minute changes.
• Communications and Stakeholder Engagement
• Support executive communications, correspondence, announcements, and presentations.
• Interact professionally with senior executives, customers, partners, employees, and external stakeholders.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Help ensure timely follow-up on executive requests and commitments.
• Business and Operational Support
• Support leadership team activities, organizational events, off-sites, and strategic planning sessions.
• Maintain awareness of key business priorities, deadlines, and organizational activities.
• Coordinate across administrative teams to improve communication and execution.
• Identify opportunities to simplify processes, improve executive efficiency, and strengthen administrative practices.
• Leverage Microsoft 365, Outlook, Teams, PowerPoint, Excel, and Copilot to improve productivity and executive effectiveness.

Qualifications

7+ years of executive administrative, executive assistant, or comparable senior-level support experience.

Demonstrated experience supporting multiple senior executives, preferably Vice President level or above.

Exceptional organizational, prioritization, and time-management skills.

Strong written and verbal communication skills.

Ability to manage multiple competing priorities in a dynamic environment.

Demonstrated discretion when handling confidential and sensitive information.

Strong proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.

Ability to work independently, anticipate needs, exercise sound judgment, and solve problems proactively.

Strong interpersonal skills and the ability to build trusted relationships across all organizational levels.

Preferred Qualifications

Experience supporting senior leaders within a large, global, matrixed organization.

Experience coordinating executive-level customer engagements, leadership meetings, and large events.

Demonstrated ability to adopt AI and digital productivity tools to improve administrative effectiveness.

Experience working across multiple functions, business units, geographies, and time zones.

Success in This Role

Success means that the Vice Presidents supported by this position are better prepared, more focused, and able to spend a greater percentage of their time on customers, employees, strategy, and business execution because administrative complexity is handled proactively and effectively.

What Makes This a Senior-Level Role

This position is differentiated from a traditional administrative role by its emphasis on judgment, anticipation, prioritization, executive partnership, and independent problem-solving. The Senior Executive Administrator is expected not simply to manage requests, but to understand executive priorities, anticipate needs, and help the leadership team operate more effectively.

Schneider Electric Total Rewards

At Schneider Electric, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: "We see you. We value you". It is more than just pay and benefits- it's a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker. For this U.S. based position, the expected pay range is USD 68,000 - USD 102,000 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric Values

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and 'inclusion' is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.